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Why we're hiring:
Accounts Payable and Receivable (PTP, OTC)
AP, AR is part of a team responsible for performing day-to-day tasks within the Billing and Payable function, covering Accounts Payable, Accounts Receivable, Billing, Cost Allocation and Reconciliation, as well as the Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the OTC and PTP functions as assigned by the Finance Operations Manager.
This position will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP and OTC process, which includes system enhancement and process improvement.
What you'll be doing:
Responsibility:
Accounts Receivable and Billing:
- Work with the Team Lead to identify the Client's billing processes and document accordingly for reference
- Review against Client billing processes and finalise the invoice with required supporting documentation (e.g. signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
- Approve and post accounting entries
- Dispatch to the Client the invoice and supporting documentation according to the Client's billing process
- Review against Client billing processes and finalise the draft credit note or raise the credit note, with required supporting documentation
- Approve and post accounting entries
- Dispatch to the Client the credit notes and supporting documentation according to the Client's billing process
Accounts Payable & Invoice Processing:
- Receive and save vendor invoices/vendor billing files and supporting documents
- Check all invoices for proper documentation, attach the invoice to the AP System and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, and Standard Operating Procedure (SOP)
- Process invoices, credit memos and debit memos in a timely and accurate manner according to the SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)
- Ensures that all invoices assigned are properly accounted for at the end of each business day
- Respond to vendor inquiries. Follow up with the vendor and respective OpCo to resolve all discrepancies in a timely manner
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Perform reconciliations of vendor statements, research, and address discrepancies as appropriate
- Review reconciliation and supporting documentation for purchases made by the Company, Settled Credit Card, and revert to OpCo on queries
- Properly book and upload all intercompany transactions
- Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)
Other Responsibilities:
Query Management:
- Receive, record, and resolve queries from Clients, Vendors, or OpCos.
- Collaborate with OpCo to resolve complex queries.
- Ensure timely closure of all queries.
- Report monthly on open queries to OpCo.
Accounts Receivable (AR):
- Independently drive AR ageing reporting and review calls with OpCo.
- Ensure accuracy, quality, and timely delivery of assigned AR tasks per SLAs/KPIs.
Issue Resolution & Risk Management:
- Handle high-complexity issues with minimal guidance.
- Identify, troubleshoot, and escalate risks or issues to management/internal clients.
- Follow through on issues until resolution.
Collaboration & Communication:
- Work closely with WPP OpCo contacts and cross-functional teams to support OTC and PTP processes.
- Participate in month-end close activities.
Process Improvement & Projects:
- Support system enhancements, UAT, migrations, and scope expansions.
- Drive standardisation, data mapping/cleansing, and improvement initiatives.
Compliance & Standards:
- Adhere to accounting principles, company policies, and internal/external regulations.
- Follow standard operating procedures and Target Operating Model (TOM).
Knowledge Sharing:
- Guide and support team members through knowledge transfer and best practices.
- Ensure quality and consistency during staff transitions.
What you'll need:
Education and Experience
- Possession of a Diploma or Degree in Finance & Accounting or a related field, complemented by a relevant mix of qualifications and experience.
- A minimum of 1-3 years of pertinent experience in a shared service environment; however, fresh graduates may also be considered.
- 3–4 years of experience for Senior roles.
- Basic understanding of fundamental accounting concepts, practices, and procedures.
- Experience with ERP systems is advantageous.
- Proficiency in Excel is mandatory.
- Familiarity with Office 365 is essential.
Competencies Skills
- Proficient in both written and spoken English
- Exceptional interpersonal and customer service skills
- Strong attention to detail, with the ability to maintain a high level of accuracy when preparing and entering information into the ERP System.
- Capability to manage high-volume tasks and adapt effectively to a complex work environment.
- Excellent time management and organisational skills.
- Proficient in communication and collaboration within a team environment.
- Team-oriented - Effective in communication and collaboration within a team environment
- Proactive – Demonstrates strong time management, business acumen, and the ability to manage customer expectations
- Analytical and adept at problem-solving
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
#LI-Hybrid
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
