Marketing - Marketing Assistant

Job DetailsJob Location: New York - New York City, NY 10001Position Type: Full TimeSalary Range: $55,000.00 - $60,000.00 Salary/yearJob Title: Marketing Assistant Department: Marketing Reports To: Director of Marketing FLSA Status:  Exempt GENERAL SUMMARY The Marketing Assistant supports the Firm’s marketing operations across multiple divisions, including Branding and Design, Communications, Growth Strategy Enablement and Client Experience, and Knowledge Management and Pursuits. This role provides broad exposure to the Firm’s marketing functions and is designed to develop a well-rounded understanding of marketing within the architecture and engineering industry. The Marketing Assistant plays an active role in supporting proposals, qualification packages, presentations, communications materials, branding initiatives, and knowledge management efforts. This position works collaboratively with marketing professionals, architects, engineers, and technical staff to help communicate the Firm’s capabilities, project experience, and brand identity effectively and consistently. Over time, this role is expected to transition into a more focused position within the Communications division, supporting internal and external communications initiatives, content development, and digital engagement strategies. SUPERVISORY RESPONSIBILITIES This position does not have supervisory responsibilities. ESSENTIAL DUTIES The following responsibilities define the core expectations of this role. The Marketing Assistant is expected to perform these duties with a high level of organization, professionalism, creativity, and attention to detail. Marketing and Pursuit Support Assist in the preparation, coordination, and production of proposals, qualification packages, presentations, and other pursuit-related deliverables Support the development of marketing materials that clearly communicate the Firm’s experience, services, and value to clients Coordinate with technical staff, architects, and engineers to gather project information and supporting content for marketing efforts Assist with formatting, editing, and organizing pursuit documentation to ensure consistency with Firm standards and branding Support award submission preparation and related marketing initiatives Communications and Content Development Assist in the development of written communications materials, including press releases, newsletters, announcements, blog posts, and internal communications Support the creation and editing of social media content and digital communications materials Help maintain consistency in messaging, tone, and visual identity across all communications platforms Contribute to storytelling efforts that highlight the Firm’s projects, culture, expertise, and accomplishments Assist with website updates and other digital communication initiatives as needed Branding and Design Support Support branding and visual communication efforts for presentations, collateral materials, and marketing campaigns Assist with graphic layout and content organization for print and digital materials Help maintain consistency with the Firm’s branding standards across all marketing assets Participate in visual storytelling efforts that enhance the Firm’s market presence and client engagement Research and Knowledge Management Conduct research to support business development efforts, marketing campaigns, pursuits, and award submissions Assist in maintaining and organizing marketing resources, including project information, resumes, content libraries, and knowledge management systems Support updates and organization within SharePoint and other internal databases or content management platforms Help ensure that marketing information and project data remain accurate, current, and accessible Collaboration and Professional Development Collaborate with marketing team members and technical staff across multiple disciplines and offices Gain exposure to growth strategy initiatives, client experience efforts, and pursuit planning processes Support a collaborative and team-oriented work environment Demonstrate a willingness to learn and grow within the Firm’s marketing organization Participate in departmental meetings, planning discussions, and marketing initiatives as assigned Assist with the preparation and coordination of marketing materials, including proposals, qualification packages, and presentation decks. Support the creation of compelling written content that clearly communicates our services and project experience. Collaborate with architects, engineers, and technical staff to gather project details and translate them into clear, client-focused marketing language. Help maintain internal marketing resources and content libraries, such as OneNote or SharePoint. Assist with the composition of firmwide communications such as press releases, newsletters (like the GF Gazette), and other announcements. Conduct background research for pursuits, award submissions, and marketing campaigns. Support social media, website updates, and content development as needed. Additional duties as assigned. REQUIRED SKILLS AND ABILITIES Strong writing, editing, and proofreading skills with attention to tone, clarity, grammar, and consistency Excellent verbal and written communication skills Strong organizational skills with the ability to manage multiple deadlines and priorities in a fast-paced environment Highly organized, detail-driven, and conscientious Ability to work collaboratively and professionally across teams and disciplines Self-starter with a positive attitude, strong initiative, and willingness to learn Ability to communicate effectively with technical and non-technical team members Interest in content creation, communications, branding, and visual storytelling within the architecture and engineering industry Ability to maintain professionalism through reliability, integrity, responsiveness, and thoughtful communication Proficiency in Microsoft Office 365 applications, including Word, PowerPoint, Outlook, and Excel Familiarity with Adobe Creative Suite, particularly InDesign, preferred Familiarity with content management and scheduling platforms such as Planable or similar tools preferred Familiarity with editing and visual content tools such as Canva, CapCut, or similar platforms preferred Experience with SharePoint or other content management systems preferred EDUCATION AND EXPERIENCE Bachelor’s degree in Marketing, Communications, Journalism, Public Relations, or a related field. Internship or relevant academic experience in marketing, communications, or the architecture, engineering, and construction industry preferred. Working at GFWHY YOU'LL WANT TO WORK AT GF Join a team where you can contribute and grow your career without limits. At GF, you’ll help build community through meaningful work while shaping your professional growth and career path. Our team brings together diverse talents and backgrounds, creating an environment where you can explore fresh ideas, navigate new challenges, and adapt as your career and goals evolve. From our 4½-day workweek and comprehensive benefits to intentional mentorship and career development, GF provides an environment where growth, balance, and job satisfaction go hand in hand. CAREER PROGRESSION We are passionate about supporting your career progression and professional growth. GF maintains a career progression framework that illustrates typical advancement in both title and responsibility. During the annual performance review process, and at other appropriate times, we will discuss the skills, experience, and competencies that may be demonstrated to achieve the next level position. Career progression is not prescriptive. Advancement is based on a combination of demonstrated capability, technical and interpersonal skills, experience, initiative, attitude, performance, and overall contribution to the firm. We encourage open, direct, and ongoing conversations with your manager regarding your career goals and professional development. We also recognize that not every employee aspires to continued upward advancement. If you are content in your current role, we are committed to supporting your growth through expanded responsibilities, new challenges, and horizontal development opportunities that allow you to remain engaged, challenged, and professionally fulfilled while maintaining your current level. BENEFITS Health and Wellness Support We prioritize the well-being of our team members through comprehensive medical, dental, and vision plans, along with a generous Firm contribution to health savings accounts. Other programs that further emphasizes our dedication to the holistic health of our employees include: voluntary short- and long-term disability; voluntary life insurance; accident, critical illness, and hospital indemnity benefits; monthly wellness reimbursements; telehealth benefits; mental health counseling; employee assistance programs; Medicare transition services; and financial wellness benefits. Professional Development Opportunities Dedication to continued learning is ingrained in our culture. Our tuition reimbursement program empowers employees to pursue continuous learning, enhancing their education and skill sets to excel in their careers. Mentorship opportunities and benefits such as paid membership to a professional organization and opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program further supports the growth and development of our team. Ownership and Prosperity As an ESOP company, GF takes pride in offering every team member a stake in our success. Through the Employee Stock Ownership Plan, our employees benefit from shared company prosperity, creating a culture of shared goals and achievements. You fund your 401(k) through paycheck deferrals, and GF matches your deferrals into the ESOP with shares of company stock. Work-Life Integration We understand the importance of Work-Life Balance. Our commitment to flexible work schedules, paid time off, paid holidays, half-day Fridays, and paid parental leave allows our team members to achieve professional success while maintaining a fulfilling personal life. EQUAL EMPLOYMENT OPPORTUNITY (EEO) We are an equal opportunity employer and are committed to fostering a diverse, inclusive, and respectful workplace. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, familial status, partnership status, protected veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law. PAY TRANSPARENCY Where required by applicable law, the pay range for this position is provided in the job posting. Compensation is determined based on a variety of factors including, but not limited to, skills, experience, education, internal equity, geographic location, and business needs. This position may also be eligible for discretionary bonuses and or benefits in accordance with applicable plans and policies. PAYROLL Employees paid on a bi-weekly basis, consisting of 26 pay periods annually, and is issued in arrears. Direct deposit is available. AT-WILL EMPLOYMENT Employment with GF is at will, which means that either the employee or GF may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description or posting creates a contract of employment or alters the at-will nature of employment. WORK ENVIRONMENT Work may be performed in a standard office setting, onsite at client locations, and or on active construction or project sites. Work environments may include exposure to weather conditions, uneven terrain, construction equipment, and other site-related conditions. PHYSICAL DEMANDS This position requires sufficient physical ability, with or without reasonable accommodation, to perform essential job functions. These may include sitting or standing for extended periods; walking on uneven surfaces; stooping, bending, kneeling, crouching, reaching, and twisting; lifting, carrying, pushing, and or pulling light to moderate amounts of weight; operating office and field equipment requiring repetitive hand movement and fine motor coordination; communicating verbally and in writing; visual acuity within normal range with or without correction; and hearing within normal range with or without correction. This position may require physical mobility on and around active construction sites before and after installation of infrastructure and site improvements. REASONABLE ACCOMMODATION We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require a reasonable accommodation to apply for a position or to perform essential job functions, please notify us. Reasonable accommodations may include modifications to the application process, work procedures, equipment, or work environment, in accordance with applicable law. BACKGROUND CHECK Employment may be contingent upon successful completion of a background check, reference check, and or drug screening, consistent with applicable federal, state, and local laws, including fair chance and ban-the-box requirements. SAFETY & COMPLIANCE Employees are required to comply with all Company and client on-site safety policies and procedures. Personal protective equipment (PPE) may be required when working on construction or project sites. WORK AUTHORIZATION Applicants must be legally authorized to work in the United States. GF participates in E-Verify and will verify employment eligibility in accordance with federal law. HARASSMENT-FREE WORKPLACE We are committed to maintaining a professional work environment free from discrimination, harassment, retaliation, and inappropriate conduct. All employees are expected to uphold these standards and will attend annual harassment prevention training. DISCLAIMER This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications and may be modified at any time to meet business needs.   Thank you for your interest in applying for a position at GF. We appreciate you taking the time to submit your information. Our team will review your qualifications, and if your skills and experience align with the needs of the role, a member of our recruitment team will reach out to begin the next steps in the process. We look forward to reviewing your information.