Property Administrator | South Melbourne

Are you passionate about joining an organisation dedicated to making a meaningful difference in the lives of children and adolescents who have experienced trauma?

At MacKillop Family Services, we provide more than a roof over someone’s head. We create homes that are safe, nurturing, and filled with possibility. Every child in our care comes to us through the Child Protection system, and each one deserves to be seen, heard, and given the chance to heal and thrive.

A new exciting opportunity has become available to join Mackillop Family, based in South Melbourne. This role sits within the Corporate Services Property Team and reports to the Property Officer.

ABOUT THE ROLE:

The Property Administrator plays a key role in keeping our property operations running smoothly, supporting maintenance coordination, contractor management, invoicing, and accurate recordkeeping across a diverse property portfolio.

Working within established procedures, you’ll maintain property systems, process documentation, and respond to day‑to‑day property enquiries - ensuring timely service delivery, precise data management, and clear communication between internal teams and external contractors.

KEY RESPONSIBILITIES:

As a Property Administrator, you will:

• Support the Property team with day‑to‑day administration and documentation
• Log and track maintenance requests to ensure timely resolution
• Assist with contractor and supplier coordination and records
• Process invoices and enter data accurately and on time
• Maintain clear, up‑to‑date property and maintenance records
• Respond to routine property enquiries and escalate when required
• Provide general administrative support across the team
• Complete other reasonable duties as needed

We are currently recruiting one full-time ongoing position and one 12-month maximum-term position with the opportunity to go permanent.

KEY REQUIREMENTS:

To be successful in this role, you will have:

• Previous experience in a similar role - Property administration in non-for profit / government sector is highly regarded
• Strong organisation & time management skills
• Ability to work independently and as part of a team
• Willingness to follow policies, procedures & workplace standards
• Proficient in Microsoft Office & administration systems

Please address the full Key Selection Criteria outlined in the PD as part of your application.

You must have:

• Valid and current Driver’s Licence;
• Satisfactory Criminal History Check (paid for by MacKillop);
• Valid Employee Working with Children Check;
• Valid and current NDIS Workers Screening Check (for risk assessed / client facing roles). MacKillop can assist successful candidates with their application.

We value the unique knowledge, perspectives, and cultural contributions of First Nations peoples. Your experience and insights are important to us, and we strongly encourage Aboriginal and Torres Strait Islander candidates to apply. 

For more information, please contact: Stephen Key at stephen.key@mackillop.org.au

OUR OFFER:

• SCHADS Administration (Level 2) $34.58 - $37.73 – Dependent on qualifications & experience
• More money in your pocket – up to $18,550 per year, which allows you to reduce the amount of tax you pay.
• Wellbeing that matters - Free, confidential support for mental, physical, financial and social wellbeing.
• Sanctuary Organisation - MacKillop’s work is underpinned by the Sanctuary Model, an evidence supported, whole of organisation framework that brings our values to life. The model reinforces our ability to create a safe environment that teaches people to cope effectively with stress and trauma, and to heal.
• First Nations career pathways - Warrungarli Strategy supporting recruitment, retention and professional development
• Community & connection - Opportunity to join Ngindaay Guumaldanha, our Aboriginal Staff Network

OUR COMMITTMENT:

MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person at MacKillop has the right to be safe and to be treated justly. We value every person’s ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age.

It is our goal that MacKillop Family Services continues to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities.

Shortlisting for this position may commence immediately so please submit your application as soon as possible.