Description
Team8 is a venture group building and investing in Cyber, Data, Fintech, and Digital Health. Team8 Fintech, our Fintech foundry, is hiring an Executive Administrator to support the Partners and keep the team's execution tight.
New York-based. Reports to Business Operations. Works directly with Partners and our portfolio companies.
About the role
You will manage the Partners' time - but that's table stakes. The real job is to be the person who makes sure nothing falls through the cracks: meetings are prepped, information is logged, follow-ups actually happen, and the Partners walk into every room knowing what they need to know.
If you're the kind of person who enjoys being the one who remembers what everyone else forgot, keep reading.
What you'll do
Calendar & logistics
- Manage Partners' calendars - schedule all internal, external, and recurring (board, LP, Pod meetings) across different time zones. Fix conflicts, validate changes on a daily basis.
- Own travel, expenses, and day-to-day admin for the Partners.
- Coordinate logistics for offsites, board meetings, external delegations, and events.
Meeting prep — close the loop
For every external meeting, conference or offisite, make sure the Partner has the prep brief they need. We'll provide the templates and AI tools; your job is to run the process, add missing information and track that prep was delivered, reviewed, and actually used.
Follow-up enforcement
- Capture every commitment from Partner meetings.
- Nudge Partners (and their counterparts) before things slip.
- Publish a weekly "open threads" report per Partner.
Information logging & CRM hygiene
- Meticulously log meetings, interactions, and intros into our CRM and internal systems.
- Keep contact records enriched and current — titles, companies, last-touch dates.
- Own data quality in the tools you touch.
Operations & relationships
- Work closely with the Partners and Business Operations to run a smooth day-to-day.
- Maintain responsive communication with portfolio founders and management.
- Handle sensitive and confidential material with care.
- Support special projects, team activities and events
Requirements
- 3+ years in a similar role at a VC or high-tech company.
- Bachelor's degree.
- Fluent, professional English — excellent written and verbal.
- Strong organizer who can juggle many threads and prioritize under pressure.
- Comfortable and eager user of AI tools to automate and improve efficiency.
- Good judgment about when to escalate vs. handle yourself
- Service-oriented, team player, people person.
- Takes full ownership of projects, end-to-end.
- Creative mindset, spots improvements and actually suggests them.
- Curious, eager to learn, unfazed by complexity and ambiguity.
The expected base salary for this role is 85,000$. This is a good-faith estimate, but does not include equity or other forms of compensation. Pay will be based on experience level, but those outside of the salary band are welcome to apply.
