Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
Within UNDP, the Office of General Operations (OGO) provides the essential operational services that enable UNDP to function effectively across all locations. Its core responsibilities include the global management of UNDP premises and assets, travel and fleet services, insurance coverage, corporate cards, and a broad range of transactional business services at Headquarters in New York.
The office monitors global asset data to ensure accurate financial reporting and oversees the issuance of corporate purchasing cards for colleagues worldwide. Within OGO, the Business Solutions Team provides transactional support across project management, micro-purchasing, logistics, finance, contract and asset management, insurance, premises oversight, human resources, and resource planning.
Under the general guidance and supervision of the Business Solutions Analyst (NOB), and with the substantive guidance of the respective functional Units, the Logistics Analyst will interact closely with units in the delivery of efficient operations services. The Logistics Analyst will monitor compliance and execute requests in the areas of procurement support, micro-purchasing, asset management, event planning, information management and technology, and sourcing.
As the Logistics Analyst, he/she will identify bottlenecks in implementation in the areas of focus and recommend solutions for improvement of service
Duties and Responsibilities
Being a part of the Business Solutions Team, the Logistics Analyst will support OGO daily operational activities. Results will be achieved through the following scope of work:
1. Provision of Procurement Support
- Prepare, review and post requests for requests for requisitions, purchase orders and receipts while adhering to internal control policies.
- Review and assist in the preparation of procurement plans to ensure they are fully documented.
- Assist with premises supplier contract renewals.
- Add, remove and maintain supplier details on request.
- Process purchase order closures when required.
2. Ensure Micro-Purchasing
- Assess the proposed method of procurement applied ensuring appropriateness with required services as per TOR specifications and in accordance with the sourcing strategy.
- Advocate for micro-purchasing option when applicable as an alternative for lowering transactions costs. Monitor micro-purchasing policy across units ensuring risks are mitigated as much as possible.
- Perform a quality check on supporting documentation related to micro-purchasing, e.g. forms, notes to the file ensuring that they are complete and that the procurement activities proposed are measurable, timely and adequately support the needs of the units.
3. Ensure Event Planning and Management
- Manage and oversee events. Focal point for events in planning for major events scheduled from the various units in a timely manner and organizing for logistics, considering elements such as venue, location, staff resources needed (e.g. IT support) and costs;
- Negotiate with external providers for best value for money for services provided, such as, venues;
- Establish an events calendar coordinating with units to provide most recent detail information.
- Ensure wide circulation and constant updates. Alerts supervisor when there are complex scheduling conflicts and when resources are constrained or exceeded beyond the established norms.
- Evaluate events executed for quality, delivery and budget cost criteria. Present a proposal to supervisors with areas of improvement.
- Apply best practices in event planning and management from within the UN system or private sector.
- Maintain peer network of events managers for learning and knowledge sharing.
4. Support to Asset Management
- Provide guidance on fixed asset management following UNDP rules and policies related to assets management.
- Coordinate BMS physical assets verification exercise; prepare certification reports accordingly for inventory count.
- Review BMS asset registers for assets disposal; ensure assets disposal is in accordance with assets’ disposal guidelines which includes CAP or ACP review, entries in Quantum and update of inventory data;
- Generate asset reports in Quantum for monitoring, management decision making and audit. To ensure reports accuracy, ensure that assets focal points have tagged assets and coordinate activities with GSSC that “capitalization” of assets is done in Quantum in accordance with IPSAS Asset management module;
- Train managers and staff on asset management policies, strategies and approaches.
5. Ensure Office Space Management
- Consolidate and synthesize office space requirements in collaboration with units;
- Execute efficiently to office space requests in accordance with approved plans;
- Maintain an update the log of office space requirements, coordinate with building maintenance on office space adjustments.
- Provide communication feedback to managers when office space requirements are not accommodated.
6. Drive Team Performance
- Monitor and report on volume of services provided, client feedback, and performance of the unit against key performance indicators.
- Propose improvements in procedures, approaches and guidelines based on lessons learned and client feedback.
- Collaborate and share information with all staff within the team and with Administration support.
- Update GO intranet / SharePoint site with updates as requested
- Assist with the management and maintenance of the Fleet Management
- Arrange mail and courier deliveries and assist with the management of incoming UN pouch deliveries
- Assist with protocol services such as grounds pass approvals and employment authorisations
Assist with IDAM requests
7. Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).
- Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia.
- Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Institutional Arrangement
Under the general guidance and supervision of the Business Solutions Analyst (NOB), and with the substantive guidance of the respective functional Units, the Logistics Analyst will interact closely with units in the delivery of efficient operations services. The Logistics Analyst will monitor compliance and execute requests in the areas of procurement support, micro-purchasing, asset management, event planning, information management and technology, and sourcing.
As the Logistics Analyst, he/she will identify bottlenecks in implementation in the areas of focus and recommend solutions for improvement of service.
Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationship
Cross-Functional & Technical competencies
Procurement - Procurement management
- The ability to acquire goods, services or works from an outside external source
Procurement - Contract Management
- Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical
situations
Business Management - Customer Satisfaction/ Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the client’s needs.
- Provide inputs to the development of the client service strategy.
- Look for ways to add value beyond clients' immediate requests.
- Ability to anticipate the client's upcoming needs and concerns.
General (across the functions) - Event planning and execution
- Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate
Required Skills and Experience
Education:
- Advanced university degree (master's degree or equivalent) in Finance, Business Administration, Management, Public Administration, Logistics or related field is required. Or
- A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage
Experience:
- Applicants with master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
- Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management, administration or logistic support.
Desirable Criteria
- Experience in event management
- Proven hands-on experience in procurement process and procedures
- Demonstrated experience in office space management
- Demonstrated experience in fixed-assets management as well as non-asset management
- Experience using ERP systems
- Experience working with UNDP or another UN organization
- Proficiency in MS Office Suite, in particular, Excel, applications
- Experience supporting operational or administrative processes
Required Language(s)
- Fluency in English and Spanish is required.
- Working knowledge of French is an asset
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Use of AI by candidates
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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