Establish and manage centralized physical and electronic document archives, including digital archiving frameworks, ensuring secure storage, backup, and efficient retrieval.
Develop, implement, and enforce corporate document control policies, procedures, standards, and naming/coding conventions.
Ensure accurate document classification, indexing, version control, retention, and disposal across all departments.
Lead the implementation, administration, and continuous improvement of Document Management Systems (DMS), including digital archiving solutions and automation tools.
Design and optimize document workflows, metadata standards, and ensure consistency in document formatting and templates across the organization.
Oversee contract administration processes, including document control for contracts, maintaining contract repositories, tracking versions, renewals, and key milestones.
Ensure proper contract formatting and standardization in line with legal and corporate requirements, maintaining approved templates and clauses.
Review and enforce document formatting standards (layout, structure, branding, and language consistency) across all official documents.
Manage document access rights, confidentiality levels, and user permissions in alignment with governance and data protection requirements.
Ensure compliance with internal policies, regulatory requirements, and audit standards through periodic reviews and audits.
Act as the central point of contact for all document control and contract documentation matters, coordinating with document owners, legal teams, and stakeholders.
Train and support users on document control procedures, DMS usage, digital archiving practices, and formatting standards.
Lead continuous improvement initiatives, define KPIs, and supervise document control staff and external service providers.
Requirements
Bachelor’s degree in Business Administration, Information Management, MIS, Library Science, Commerce, or Law (English)
8+ years of experience in document control, records management, or digital archiving
Experience in developing document control policies, procedures, and governance standards
Strong knowledge of document lifecycle management, classification, indexing, version control, and retention
Hands-on experience with physical/digital archives and Document Management Systems (DMS)
Experience managing contract documentation, repositories, renewals, and version tracking
Proficiency in Microsoft Office and SharePoint / Microsoft 365 (Advanced Excel preferred)
Strong understanding of compliance, confidentiality, and data protection practices
Excellent Arabic and English communication skills
Strong leadership, organizational, and stakeholder management skills
