Position Summary Responsible for purchasing materials and coordinating activities involved with procuring goods and services to assist in the successful bidding and execution of projects. Requests bids then analyses vendor pricing and capacity, to meet budget and project requirements, negotiating if necessary. Presents recommendations to project teams and prepares contracts for the work.
Duties & Responsibilities
• Review specifications and architectural drawings to confirm scope of work, including material and labor requirements • Request quotes, analyze pricing and compliance, prepare contracts and process the required documentation • Actively develops budgets, schedules and performance plans to meet customer and company goals and objectives • Work directly with estimators, CAD Technicians and Project Managers • Interview vendors to obtain product or service information, such as price, availability, and delivery schedule • Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, or inventories • Prepares engineering instructions for shop drawing process • Clearly communicates schedules, risks, vendor conditions in the debriefing to the operations team • Ensures that estimate is complete, and all risk is covered/mitigated. Account for any missing items in estimate
Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Customer Service Skills: • Demonstrates commitment to deliver outstanding service – both with internal and external customers • Takes ownership to personally resolve customer problems (or find someone who can) • Listens well, asks clarifying questions, and checks for agreement with customers • Committed to following-up with customers in all instances in a timely manner • Strong sense of accountability - ensures that you will do what you say that you are going to do • Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful • Positive attitude
Purchasing Agent I:
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience • Bachelor’s degree in a related field
Minimum Qualifications
Education/Experience • 0 – 4 years of experience
Knowledge, Skills and Abilities • Leads the project team while in purchasing process • Ability to clearly communicate risks and opportunities • Basic knowledge of ISEC products, services, processes and projects • Understands project plans and specifications • Independently performance most assignments with instruction • Works autonomously at times • Seeks guidance for unusual or complex problems and supervisor approval for changes in standards • Engages in company culture • Open to feedback and flexible to change • Proficient in MS Office Suite • Efficient written and verbal communication skills • Strong prioritization and organizational skills, detail-oriented Purchasing Agent II:
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience • Bachelor’s degree in a related field
Minimum Qualifications • 4 – 7 years of experience
Knowledge, Skills and Abilities • Drives the project team through purchasing process • Ability to navigate and mitigate risk, communicate these strategies to the team • Works on medium sized projects • Intermediate knowledge of ISEC products, services, processes and projects • Ability to lead an assignment/special project from start to finish • Makes decisions independently depending on level of complexity • Functions autonomously most of the time • Ability to be strategic/think critically and analytically • Initiates and maintains relationships with key staff and other departments • Contributes to the company above and beyond position • Assist in development/mentoring of Level 1; may have direct reports
Sr. Purchasing Agent:
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience • Bachelor’s degree in a related field
Minimum Qualifications • 7+ years of experience
Knowledge, Skills and Abilities • High level of strategy, proactive engagement to move project through purchasing effectively; holds others accountable • Manages and maintains vendor relationships • Capitalizes on potential opportunities for companywide advantages • Works on large and complex projects • Ability to stand in for operations teams as needed • Advanced knowledge of ISEC products, services, processes and projects • Exposure to multiple or larger projects with increased scope and complexity • Independent decision making • Fully autonomous in position • Directs activities; offers recommendations and solutions • Demonstrates problem solving and mature judgement in anticipating and solving issues • Assist in development/mentoring of Level 1 & 2; may have multiple direct reports • May assist with hiring and performance reviews
