Property Manager (Administrator VI)

Position Summary

The Property Manager is responsible for direct oversight of the State Transportation Building and the engineering team.  The PM will also be overseeing and coordinating all day-to-day on-site management activities and interfacing directly with the tenant representatives.  Specific areas of responsibility include establishing tenant and community relations programs, enforcing the requirements of the Occupancy Agreements, construction plan review and approval process, budget preparation, oversight of all administrative and accounting responsibilities, oversight of accounts payable/vendor invoice processing, oversight of all Property Services onsite staff, and administration and coordination of all service contracts.  The Property Manager also acts as liaison to The Transportation Children's Center.  The Property Manager is also responsible for all coordination efforts with TDLLC in accordance with the retail Master Lease and Garage Operating Agreement.

Duties and Responsibilities

• Develop, Implement and recommend the strategic direction of the MassDOT Property Services Unit and ensure alignment with the Office of Real Estate and Asset Developments and MassDOT’s goals. Recommend key initiatives and protocols that will allow for the systematic review and evaluation of the efficiency of MassDOT building operations. Direct, coordinate and oversee the availability of staffing and resources for proposed building operations.
• Ensure proper care and maintenance of the 1 million Sq. Ft. building that has a combination of Office, Retail, and Commercial and parking.
• Supervise day-to-day building operations and maintenance.
• Direct, oversee and manage the procurement of all goods and services to support operations, including development of needs, specifications and schedules; assessment of products; and establishment of required contracts to carry out the procurement.
• Meet regularly with the master tenant to discuss ongoing projects, issues, and financials.
• Oversight of the Chief Engineer and the engineering team, to ensure proper maintenance and repairs are made.
• Work with the Facility Supervisor to ensure daily work orders/facility issues are triaged and addressed accordingly.
• Reviews and prioritizes requests for work.
• Estimates the labor and resources for completion of small projects and work orders.
• Ensure accurate maintenance records in the Building Engines database.
• Develop systems to ensure the acquisition of signage and ensure ADA standards are met throughout the building for all aspects.
• Review construction plans for tenants utilizing the House Doctor to approve or deny proposed construction projects.
• Supervise and ensure the safety of the grounds/facility during Snow and Ice Operations.
• Manage and supervise facility specific staff for various building/office requests.
• Manages assigned facility specific personnel of approx. 30 which may include Assistant Facility Managers, Electricians, Institutional Maintenance Foremen, Building Maintenance Supervisors, Administrative staff, and contracted vendors providing direct service to the facility.
• Oversees the education and training of the workers of the establishment on the proper use and care of its equipment and other facilities.
• Create and send building wide notices for various events.
• Organize monthly tenant meetings, give the latest building updates and answer any questions.
• Work with the Finance team to create yearly capital and operating budgets.
• Manage the buildings' Capital and Operating budgets of a combined $14 Mil.
• Prepare and interpret reports.
• Solicit work quotes from state approved vendors utilizing the TRD list.
• Approve various quotes for initial purchase orders or vendor work.
• Ensures prompt payment to vendors providing services by processing invoices submitted by the contractor. Reviews and processes all invoices for payment approval.
• Solicit and maintain service contracts.
• Manage the Medeco Key system for the building.
• Act as a liaison with building security.
• Available to respond to after-hours facility emergencies. This is an Emergency Personnel position; the incumbent is expected to report to duty during Gov. declared emergencies.
• Create EPRS forms for supervised employees.
• All other duties as required. 

Schedule: Monday-Friday 8:45 a.m. - 5:00 p.m.

Preferred Qualifications

• Minimum 5 years Commercial/Retail/Office Building Management experience.
• Ability to read and interpret such documents as specifications, blueprints, and contracts, requests for proposals, equipment operation and maintenance plans, etc.
• Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished.
• Ability to gather information by questioning individuals and examining records and documents.
• Ability to use Microsoft office software: Word, Excel, and PowerPoint.
• Ability to determine the proper format and procedure for assembling items of information.
• Ability to prepare and interpret general reports.
• Ability to maintain accurate records.
• Ability to work accurately with names, numbers, codes and/or symbols.
• Ability to prepare and use charts, graphs, and tables.
• Ability to perform mathematical calculations using formulas to solve problems.
• Ability to give written and oral instructions in a precise, understandable manner.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to work independently.
• Ability to exercise sound judgment.
• Ability to exercise discretion in handling confidential information.

• Knowledge of the principles and practices of facility management and maintenance.

  
   

Pre‐Hire Process

A finalist for this position must be able to pass a comprehensive background check including a criminal record check, Department of Revenue (DOR) check, and employment references.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s inclusive culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.  

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.
 

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call Lucy Bayard, ADA Coordinator, at 857-274-1935.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.