Primary Duties & Responsibilities
Assistant Corporate Secretary Responsibilities
- Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials
- Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials
- Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records
- Manage the Board calendar and governance cadence, ensuring alignment across executives and directors
- Track Board action items, approvals, and key decisions to ensure timely follow-up and execution
- Support proxy statement preparation and governance disclosures in coordination with Legal and Finance
- Maintain corporate records and governance documentation with a high degree of accuracy and organization
- Serve as a primary point of contact for Board members, ensuring a seamless and professional experience
- Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements
- Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters
Support for the General Counsel
- Manage the General Counsel’s calendar, including prioritization, scheduling, and alignment with key stakeholders
- Prepare and process expense reports and coordinate travel arrangements
- Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities
Required Qualifications
- 10–15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles
- Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment
- Strong understanding of corporate governance practices, ideally in a public company environment
- Demonstrated ability to support senior executives in a fast-paced, high-stakes environment
- Exceptional organizational skills with the ability to manage complex workflows and competing priorities
- High level of discretion and experience handling confidential information
- Strong written communication skills, including experience preparing executive- or board-level materials
Preferred Qualifications
- Experience working closely with a General Counsel or Corporate Secretary
- Exposure to proxy statements, SEC processes, or governance disclosures
- Paralegal background or certification (a plus)
- Experience in a fast-paced, complex organization
Key Attributes for Success
- Strong judgment and ability to operate with minimal direction
- Detail-oriented without losing sight of the bigger picture
- Ability to balance structure (governance) with flexibility (executive support)
- Professional presence and confidence interacting with Board members
- Proactive, responsive, and highly reliable
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
Culture Commitment
Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity – Create an Environment of Trust
Collaboration – Innovate Through the Sharing of Ideas
Accountability – Own the Process and the Outcome
Respect – Recognize the Value in Everyone
Enthusiasm – Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com.
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.
