Are you a structured thinker who finds satisfaction in a perfectly organized back office? We are seeking an Operations & Finance Administrative Coordinator. Your mission is to increase operational consistency by taking ownership of repetitive but critical administrative workflows, including payroll coordination, recruiting admin, and operational reporting. You will be the guardian of the company’s "living documents," ensuring SOPs and training assets are always current and accessible. If you have a background in HR, payroll, or bookkeeping and enjoy building repeatable systems that help a company scale, this is the role for you.
Responsibilities
- Finance Admin: Assist with recurring payroll preparation, bookkeeping inputs, and financial reporting tasks using QuickBooks.
- Recruiting Coordination: Manage candidate scheduling, communication, and recruiting workflows to ensure a smooth hiring process.
- Onboarding: Organize training documents, compliance forms, and "welcome materials" so new hires move through the process consistently.
- SOP Management: Maintain and update the company’s library of checklists, recipes, and video repositories (Loom/SharePoint).
- Operational Reporting: Support the preparation of weekly operating snapshots related to labor costs and scheduling.
- Task Systems: Keep project boards and task systems (Notion/Trello) updated so priorities remain visible to leadership.
Requirements
- Professional Experience: 3+ years in HR, payroll, bookkeeping, or operations administration. Demonstrated track record of long-term commitment and stability in previous roles.
- Bilingual Skills: Strong written and verbal English/Spanish communication.
- Technical Comfort: Experience with QuickBooks, Microsoft 365, and digital project management systems.
- Trait Profile: Must be a structured thinker who is comfortable handling repetitive work with high accuracy.
- Education: Bachelor’s degree in Business, Finance, or Human Resources.
Preferred Qualifications
- Proficiency in creating video documentation and digital SOPs.
Benefits
- Competitive Pay: Monthly salary in S/ with an employment contract since day one.
- Health: Private health coverage (RIMAC EPS).
- Stability: A high-tech, collaborative office in San Isidro with all legal benefits.
- Career Path: Become an essential part of a scaling international franchise infrastructure.
