Description
The Accounts Payable / JIB Supervisor is responsible for supervising one or two AP/JIB Specialist. The Supervisor is responsible for teaching and reviewing processed accounts payable invoices, joint interest billings (JIB), and related accounting functions to ensure timely and compliant financial operations. This role plays a key part in maintaining vendor relationships, processing payments, and supporting regulatory and reporting requirements within accounting department. This person reports to the Controller.
This is a hybrid role located in Fayetteville, AR.
Duties & Responsibilities:
AP Responsibilities
- Assist with coding and approving for all Accounts Payable invoices, including field and in-house invoices involved in the operations of an oil/gas company
- Submit invoices through workflow for online approval
- Review for proper coding from supervised personnel and field personnel and proper approvals.
AR Responsibilities
- Post payments received in the Accounts Receivable module. Review AR monthly to determine if payments received are timely. Contact clients with consistent late payments.
AFE Responsibilities
- Create AFE’s per Engineering Dept directions and distribute
- Post AFE-related wire transactions going out/and receiving
JIB Responsibilities
- Book overhead (recurring entries), pumper expenses, insurance, bonds, and other manual journal entries (MJEs) related to Joint Interest Billing
- Process monthly Joint Interest Billings and mail or distribute on-line.
Closing Responsibilities
- Reconcile AFE accounts, AP accounts, JIB clearing, and AR accounts
- Complete month-end close and closing files in Quorum AP, AR, and JIB modules
Payouts
- Post expenses and revenue from GL (net of royalties and taxes) to payout worksheets
- Maintain payout records outside of the Quorum system on Excel
Annual AP / JIB Responsibilities
- Assist Engineering dept on annual expense budgeting (e.g., 2026 operating budget)
Purchase of New Wells
- Set up JIB decks for newly acquired and new drilled wells
- Review prior-month expenses on Lease Operating Statements (LOS)
- Coordinate new vendor setup.
- Assists Corporate Financial Officers and division personnel as necessary
Requirements
- 5 years of oil & gas accounting experience, with emphasis on AP and JIB processing
- Bachelor’s degree in Accounting, Finance, or related field preferred; relevant work experience may substitute.
- Working knowledge of Microsoft Office tools including Excel and Outlook
- Must be deadline focused/driven
- Must be accurate, timely, and organized
- Ability to maintain confidential information
Physical Demands:
- Lifting heavy objects occasionally, up to 10 pounds frequently, and frequently small objects
- Sitting for long periods of time
- Walking jobs, standing, occasionally for extended periods
- Must have manual use of hands and vision to use computer constantly
Employee Benefits:
- Medical, Dental and Vision Insurance
- 401(k) – Company Match up to 5%
- Generous Paid Time Off (PTO)
- Paid Maternity and Paternity Leave
- Adoption Assistance and Leave
- Tuition Assistance
- And More!
