Senior Accounts Payable Specialist

Location: Hammersmith   

Reporting to: Associate Director, Finance       

Job Summary

Orchard Therapeutics is a global biotechnology gene therapy company dedicated to transforming the lives of people affected by rare diseases through the development of innovative, potentially curative cell and gene therapies. Orchard has its global headquarters in London and is a wholly owned subsidiary of Kyowa Kirin, a Japan-based Global Specialty Pharmaceutical Company.

Reporting to the Associate Director, Finance, this role is responsible for executing the end-to-end accounts payable process, ensuring accurate and timely processing of vendor invoices and employee expense reports while maintaining strong vendor relationships. The position requires expertise in NetSuite for invoice management, payment processing, and in Concur to manage and audit employee expenses. In addition, the candidate will play a key role in supporting month-end close activities, financial reporting, and process improvements. Success in this position requires a high level of attention to detail, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Elements and Responsibilities

Accounts Payable Processing

·         Process vendor invoices, ensuring accurate coding and timely payment in accordance with company policies.

·         Process employee expense reports through Concur, ensuring compliance with company policies and proper documentation.

·         Prepare and execute weekly vendor payment runs in NetSuite

·         Ensure payments are made on time, avoiding late fees and maintaining positive vendor relationships.

·         Monitor open invoices and proactively escalate as needed to management for resolution.

Vendor Set-Up, Relations & Communication

·         Serve as a primary point of contact for vendor inquiries related to payments, invoices, and discrepancies

·         Responsible for vendor onboarding while adhering to company internal controls, obtaining required approvals and supporting documentation for new vendors and updates.

·         Maintain accurate and up-to-date vendor records in NetSuite.

Cross-Departmental Collaboration

·         Provide excellent customer service to our internal customers by ensuring that research and resolution of any inquiry is completed in a timely manner.

·         Support the finance team in maintaining accurate financial records.

·         Assist with internal and external audits by preparing and providing requested accounts payable documentation and reports.

·         Perform regular reconciliations of accounts payable transactions, including employee credit cards, to ensure accuracy and completeness of financial records.

·         Responsible for the preparation and filing of annual U.S. 1099 Forms.

Requirements

Experience, Skills & Knowledge

·         Advanced experience managing accounts payable functions, including invoice processing, payment tracking, and general ledger entries using NetSuite

·         Proficient in Concur Expense Reporting for managing and auditing employee expenses and ensuring compliance with company policies.

·         Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, advanced formulas) for data analysis and reporting.

·         Exceptional attention to detail and accuracy in processing invoices, expense reports, and payments to prevent errors and discrepancies.

·         Ability to spot inconsistencies in data and resolve issues proactively.

·         Strong ability to analyze financial data, identify trends, and resolve discrepancies.

·         Effective at troubleshooting and resolving payment issues or discrepancies quickly and efficiently.

·         Proven ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.

·         Strong written and verbal communication skills with the ability to collaborate effectively with vendors, employees, and internal teams.

Education

·         Bachelor’s degree in accounting, finance, business administration, or a related field (preferred).

·         Certifications such as Certified Accounts Payable Professional (CAPP) or similar accounting certifications are a plus