Office Operations SpecialistSanta ClaraResponsibilitiesBambulab is looking for a hands-on Office Operations Specialist to support the setup and day-to-day operations of our new Santa Clara office. This role will work closely with the COO, China-based headquarters, to help build and maintain an efficient, well-organized workplace.
What You’ll Do
- Support the setup and launch of our Santa Clara office, including move-in readiness, furniture/equipment coordination, internet/utilities setup, and related workplace needs
- Coordinate with landlords, property management, contractors, and vendors on office-related matters
- Manage daily office operations, including supplies, mail/packages, office services, and workplace upkeep
- Support meeting logistics, visitor reception, and general office coordination
- Assist with invoice collection, billing records, payment support materials, and administrative documentation
- Support travel logistics and occasional event/trade show material coordination
- Serve as an operational liaison between the U.S. office and headquarters in China
- Help track operational tasks, follow up on requests, and maintain organized office recordsQualificationsWhat We’re Looking For
- 1+ years of experience in office operations, office administration, or workplace support
- Experience supporting a small or growing office environment
- Strong organizational and multitasking skills
- A hands-on, proactive, and detail-oriented working style
- Strong communication skills in both English and Mandarin Chinese
- Experience working with vendors and service providers
- Ability to work full-time on-site in Santa Clara
Nice to Have
- Experience with office setup, relocation, or workplace expansion
- Experience working with China-based teams or headquarters
- Familiarity with shipping/logistics, invoice support, and event coordinationApply
