HR Specialist (Payroll)

SUMMARY OF THE ROLE

Responsible for accurate, timely, and compliant payroll administration for Malaysia and Singapore operations while supporting HR operational processes, employee lifecycle activities, and compensation & benefits initiatives. The role serves as a key partner to employees and HR stakeholders by delivering efficient payroll services, maintaining data integrity, ensuring statutory compliance, and driving continuous process improvements and system enhancements.
This role is based in Shah Alam, Selangor, reporting to HR Business Partner.

Responsibilities:

• Manage end‑to‑end payroll processing: data validation, calculation, reporting, and statutory filings (EPF, SOCSO, PCB, etc.).

• Act as the primary contact for employees and HR partners on payroll matters, resolving queries promptly and professionally.

• Maintain accurate employee data and support lifecycle transactions (onboarding, transfers, exits).

• Support HR operations including benefits administration, insurance updates, and payroll/statutory support for non-local employees.

• Contribute to compensation & benefits initiatives such as salary benchmarking and insurance renewals.

• Drive process improvements and participate in payroll transformation or system implementation projects.

• Ensure compliance with legislation and internal governance standards, supporting audits when required.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

Qualifications:

• Bachelor’s Degree in Human Resources, Finance, Business Administration, or a related field.

• Minimum 5 years of hands‑on payroll experience, preferably in a manufacturing or regional/multi‑country environment.

• Proven experience managing Malaysia and Singapore payroll end‑to‑end, with solid understanding of taxation (local and expatriate) and statutory requirements in both countries.

• Proficiency in payroll systems (e.g., Timesoft, WorkDay, or similar) and strong Microsoft Excel skills.

• Experience in HRMS/HRIS implementation or system migration is an advantage.

• Good knowledge of salary‑related accounting and taxation principles.

What We Look For:

• Acts on own initiative, makes things happen and accepts responsibility for the results.

• Focuses on bottom-line results, identifies potential risks and monitors the financial impact of own activities.

• Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments.

• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.

• Produces fresh and imaginative ideas and solutions; breaks away from tradition; promotes change and novelty.

• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.

What We Offer:

• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.

• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.

• A supportive and inclusive company culture where you can be your authentic self.

• Flexi Medical benefits (Outpatient, health screening, dental and optical) are offered.

POSITION INFORMATION

Company:

Jotun Paints (Malaysia) Sdn. Bhd.

Contract Type:

Regular

Time Type:

Full time

CLOSING DATE (dd.mm.yyyy):

23.05.2026

WHO WE ARE

Seeing a prominent market in South East Asia (SEAP), Jotun opened its first factory in Thailand in 1968. Rapid economic development in the region led to new companies and factories in countries such as Singapore, Malaysia, Indonesia, Vietnam, Philippines, Myanmar, Cambodia and Australia. Jotun SEAP has been awarded a Korn Ferry Engaged Performance Award for year 2019, in recognition of achieving a best-in-class level of “Enablement”. We are proud to have an incredibly diversified region with more than 2,000 employees that come from different nationality and background, working together in delivering profitable growth. Throughout our history, we have focused in providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.

Jotun Malaysia and Singapore were established in 1983 and 1971, respectively. With the consolidation of Jotun Malaysia & Singapore in 2016, the organisation has consistently delivered strong growth and profitability to become today one of the main contributors to our business in the South East Asia and Pacific region. The company operates three factories in Shah Alam and Nilai and has a wide network of offices and warehouses across Malaysia and Singapore, providing efficient and timely response to our customers. Our aim is to develop employees through a culture of continuous feedback, learning and growth.

Visit our Career Page to know more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.  

If you think that this role is what you could be doing next, apply now!