$57,200 – $69,763ExecutiveFull Time
Primary Location:
4800 Preston Park Boulevard, Plano, Texas, 75093We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
Job Summary:
Collin College is a dynamic, fast-paced, high-quality institution of higher learning. As executive assistant, this role supports advanced administrative and communications support to a senior leader of the college and their direct reports, including scheduling, budget administration, financial transactions, document and contract preparation, drafting and editing of executive correspondence, including briefings, presentations, meeting agendas, minutes, and other tasks as assigned.Required Qualifications:
Essential Duties and Responsibilities
Manage complex calendars, priorities, and meeting logistics; anticipating needs and planning ahead.
Ensure the timely and accurate filing of all administrative support documents including budget requests, requisitions, purchase orders, contracts, financial records, reports, travel, T-card reconciliation, and other records as needed, according to the college’s policies and procedures.
Provide high-quality writing, editing, and content coordination for a senior leader and their team. Prepare agendas, briefings, and other documents as needed, providing support for tracking and follow-up.
Draft, edit, and proof executive correspondence, letters, talking points, presentations, briefings, and other items as directed.
Order office supplies, equipment, and services as needed to support the department through appropriate purchasing system.
Preserve confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
Serve as backup to other Executive Assistants. Assist the President and Executive Assistant to the President/Secretary to the Board of Trustees as needed.
Maintain departmental contact lists, mail merges, and other tasks in coordination with the Chief Innovation Officer.
Support cross-functional initiatives as needed and perform other duties as assigned in a fast-paced, deadline-driven environment.
Maintain working knowledge of college policies and procedures and respond to situations in a calm and professional manner.
Supplemental Functions
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.
Knowledge, Skills and Abilities
Knowledge of college policies, practices, and procedures
Knowledge of administrative and office management practices and procedures
Proficiency with Microsoft Office software including Excel, Word, Outlook, and PowerPoint
Skills to work accurately with numerical data
Travel and priority planning skills
Interpersonal skills
Record keeping skills
Organizational skills
Ability to develop, forecast and manage budgets
Ability to handle daily email correspondence
Ability to manage confidential information and processes
Ability to manage schedules and calendars
Ability to work with little or no supervision
Ability to develop board materials
Ability to research, purchase, or otherwise obtain equipment and supplies
Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.
Requirements
Associate degree from an accredited institution and four (4) years of experience as executive assistant or in a closely related position.
Preferred
Bachelor's degree from an accredited institution.
**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.
Required & Preferred Qualifications (if applicable):
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.
***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***
Compensation Type:
SalaryEmployment Type:
Full timeHiring Minimum
$57,200.00Hiring Maximum
$69,763.00Compensation is determined based on experience.
**Application submission deadline is 12am of the date listed.**
05/22/2026Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.
