ADMINISTRATIVE ASSISTANT - MUSIC, THEATRE, AND DANCE

Job Summary:
Provide comprehensive support to the Associate Dean, and department chairs, as well as administrative support to faculty and staff. Duties include managing calendars, organizing course schedules, assisting with registration, and supporting various administrative functions to ensure smooth operations within the school. Supervise student office staff for reception of guests and general office management.

Executive & Office Operations Support
•    Provide primary administrative support to the associate deans and department chairs.
•    Serve as the primary point of contact for visitors, faculty, staff, and students, directing individuals to appropriate resources.
•    Coordinate unit-level meetings, including preparation of materials and logistical support.
•    Support space and event scheduling needs, including input into institutional scheduling systems as needed.

Academic & Faculty Administration
•    Organize and support course scheduling activities, including course restrictions and related coordination.
•    Provide registration assistance to students and faculty.
•    Collect, organize, and archive course syllabi.
•    Support faculty administrative workflows, including survey creation and data collection.
•    Coordinate and support audition, review, recital, and jury processes.

Program & Student Support
•    Support student statements, tours, and field trips as needed.
•    Provide administrative support for summer programming initiatives.

Financial & Operational Coordination
•    Manage faculty and staff mail, shared spaces, break rooms, and office supplies.
•    Coordinate faculty and staff office needs, including supplies and phones.
•    Maintain and manage systems for checking in/out shared resources and equipment.

Student Employee Supervision
•    Recruit, hire, onboard, train, and supervise student office staff.
•    Oversee student employee scheduling and performance to ensure effective front office operations.

Other
•    Perform other duties as assigned in support of School operations.

Qualifications: 
•    High School Diploma and 3 years administrative experience. 
•    Excellent organizational, leadership, supervisory, and project management skills. 
•    Strong interpersonal and communication skills. 
•    Ability to work and interact respectfully within a diverse and inclusive environment. 
•    Solid working knowledge of various word processing, spreadsheet, and database software applications. 
•    Ability to handle sensitive and confidential information. 

This position is 37.5 hours per week, 52 weeks per year. 

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu. 

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. 

Visa sponsorship is not provided for this position. 

Hiring Range:

 $18.50 to $20.00 per hour, commensurate with qualifications and experience. 

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:

                • Healthcare including vision and dental

                • Generous Paid Time Off Policies

                • 403B Retirement Savings Plan with Matching Employer Contribution 

                • EAP

                • Flexible Work Plans

                • Educational Benefits

                • Career-Enhancing Trainings

                • For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy.   This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.
 

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at http://ithaca.edu