Senior Manager - Client Service Management and Accounting

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are currently looking for a Senior Manager in Client Service Management and Accounting (m/f/d) to support our Client Service department. If you want to be part of our multidisciplinary team and are interested in this excellent opportunity, please apply for this role.

Key Responsibilities

Client Relationship

• Proactively assisting in the management of a portfolio of clients, while reporting to Relationship and Jurisdictional Oversight Directors;
• Becoming a key contact for clients and maintaining a strong relationship with them;
• Being the key point of contact between notaries, law firms, banks, auditors, tax advisors;
• Liaison with client advisors, the AIFM, banks, brokers and depositaries in order to oversee client matters;

Team Management

• Acting as technical and knowledge point of contact of the team;
• Contributing to the development of your own and team’s technical acumen;
• Managing a team by coordinating, coaching and supervising it;
• Monitor the team’s performance against the applicable goals and business targets;
• Ensure proper and timely time recording, billing and cash collection.

Transaction Assistance

• Oversee clients transactions (acquisitions, dispositions, capital calls, distribution to investors, etc.), circulate and track documentation;
• Liaising with notary and administration to receive appropriate certificates;
• Processing all client transactions in an efficient manner.

Fund Administration

• Managing a team that deals with the general accountancy of legal entities/funds: processing and booking invoices, execution of payments, management of accounts receivables and accounts payables, reconciliation balances, fixed assets and miscellaneous bookings;
• Assisting in and coordinating the incorporation of regulated and unregulated alternative investment funds (typically SIFs or RAIFs), opening bank accounts, etc.;
• Contribute to the constant evolvement and improvement of the existing system infrastructure and operational framework and procedures;
• Coordinate the preparation and filing of financial statements (Balance sheet, P&L and notes);
• Coordinate the preparation of tax declaration (VAT, CIT, NWT, WHT) in collaboration with the tax advisor;
• Contact with the local authorities to ensure regulatory compliance;
• Keeping abreast with accounting standards (LuxGaap, IFRS);
• Handling day-to-day legal and corporate operations of the funds and ensuring that tasks are cleared on a timely basis;
• Preparing board pack ahead of the meeting, convening notices and proxies;
• Participating in client board meetings, drafting and keeping minutes of the decisions;
• Overseeing cross-jurisdictional work.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.