Senior Advisor, Governance Operations

Contract up to 14 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. 

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities.  Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered. 

Our Program Strategy and Operations team within CPG GO & UP division is seeking an experienced Senior Advisor who will deliver commercial excellence across major infrastructure initiatives. You will provide oversight and tracking agenda items to governance and decision-making bodies including coordinating with CPG Memos for items to pass enterprise governance bodies (Investment Panel (IP), Change Control Board (CCB)). 

You would support and report to the Senior Manager Governance Operations by organising various executive commercial and Strategy meetings (GO & UP Executive Commercial, GO Expansion Steering Committee) including the coordination of agendas, minutes, actions as well as tracking of KPIs and managing document auditability. There will be lots of internal senior stakeholder interactions to ensure alignment and proper workback timelines are met and terms of references is upheld. 
 

What will I be doing?

• Maintain governance, and management strategies to ensure that contracts adhere to Metrolinx policies and procedures and to minimize corporate liability and risk throughout the contract lifecycle.
• Provides expert advice and consultation to commercial management and officials on governance issues
• Liaises with cross functional teams and advisory committees to organize meetings, manage distribution of information, and provide updates
• Contributes to development of policies, directives, procedures, and program implementation standards that support business unit operations
• Develops reports and presentations based on analytical findings to support planning and decision-making by Commercial Management leadership. 
• Analyze administrative, operational, and/or project-related processes and procedures, and develop and implement streamlined solutions for identified inefficiencies
• Help develop, measure and report on governance key performance indicators and other performance metrics
• Prepares, researches, develops and disseminates information (e.g. policy, correspondence, key issues/briefing materials) and communicates ideas related to broad departmental initiatives and topics. 
• Handles complex and confidential situations and multiple responsibilities independently to support the executive agenda; identifies emerging issues and urgency of immediate demands; mediates and resolves conflicts associated with issues, ongoing work, and between competing projects
• Reviews and analyzes communication documents prior to dissemination to ensure consistency as well as good quality and flow of information

What Skills and Qualifications Do I Need?

• Completion of a degree in Communication, Business, Law, Applied Science, Engineering, or a related discipline or a combination of education, training and experience deemed equivalent 
• Demonstrated experience in administering commercial contracts, monitoring contractor/vendor compliance and performance against contract terms and conditions, managing timely flow of information along with stakeholder interaction.
• Solid business process skills with process documentation and template creation. Strong aptitude for analysis, interpretation and attention to detail
• Strong organization and communication skills and the ability to keep items and people to deadlines.  
• Experience using Microsoft tools (OneNote, SharePoint, PowerBI etc.)

Don’t Meet Every Requirement? 

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. 

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application. 

Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3