Administration Assistant

Overview

Hexagon Autonomous Solutions is seeking a highly organised and proactive part-time Administration Assistant to provide part-time (approx. 20 hours per week) administrative support to the Operations team. We provide a range of industry leading GNSS services and products to the Offshore Marine and Survey industry which has customer service as its key to success.  The role will primarily support the Operations Manager and a team of Account Managers with a range of general administrative tasks, helping to ensure smooth day-to-day operations and high levels of customer service.

This is an ideal role for someone with strong organisational skills who enjoys supporting others and working in a fast-paced, professional environment.

The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 22,000 people in 50 countries on the leading edge of your field.  

This position is with Hexagon’s Autonomy & Positioning division, a global technology leader, pioneering end-to-end solutions industry leaders rely on for assured positioning and autonomy on land, sea and air.  Our work touches every aspect of life, from sustainability on Earth to enabling autonomy. Within the Autonomy & Positioning division your work will contribute to the operation of our brand(s) NovAtel, AutonomouStuff, VERIPOS and Antcom.

The Location: Hexagon is a global company with locations around the world. This position is located in Aberdeen, UK. 

Responsibilities

As an Administrative Assistant, you will be responsible for the following: 

• Provide general administrative support to the Operations Manager and Account Management team
• Assist the team with day-to-day administrative tasks, including document preparation, data entry and invoicing
• Maintain and update customer records, files, and internal databases accurately
• Coordinate meetings, prepare agendas, and take minutes where required
• Handle incoming enquiries via email and phone, directing them appropriately
• Support the preparation of reports, presentations, and internal documents
• Assist with order processing, invoicing, and other operational paperwork as required
• Ensure filing systems are kept up to date and compliant with company procedures
• Provide ad-hoc administrative support to the wider Operations team as needed

Qualifications

Must Have:

• Previous experience in an administrative or office support role
• Strong organisational and time management skills
• Conversational English both Written and Oral
• Good attention to detail and accuracy
• Proficiency in Outlook, Excel and Word
• Ability to manage multiple tasks and priorities

Nice to Hvae:

• Experience supporting sales or account management teams
• Experience with Salesforce/CRM packages
• Knowledge of the energy, maritime, or technology sector