Who We Are:
Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.
We are currently looking for a Senior Accounts Payable Specialist to manage all outgoing payments, processing invoices, maintaining vendor relationships, and ensuring timely payments to vendors while maintaining positive vendor relationships.
Schedule: This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.
Your Essential Duties:
- Ensure thorough review of invoices and payments for accuracy and completeness.
- Review and update processes for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Review and verify Purchase Orders and supporting documentation to ensure accuracy in coding.
- Reconcile accounts payable aging report to general ledger balances.
- Ensure purchase orders related to purchases made exclusively for Customers are submitted to billing team in a timely manner.
- Assist with preparing correct and timely budget reports and purchase journals.
- Participate in the recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensure W9s have been collected from all vendors prior to paying vendors and to ensure accurate and timely preparation of year-end 1099s.
- Assist Staff Accountant team with accounting reconciliations as needed.
- Prepare daily, weekly, and monthly reports and assist with month-end closing tasks.
- Ensure proper maintenance, filing, and storage of records to assist in audits.
- Perform other related duties as assigned.
Requirements
What You Bring:
- Bachelor’s degree in Finance, Accounting or Business Administration is preferred.
- Five to seven years of AP experience and training.
- Experience managing processes.
- NetSuite experience is preferred.
- Experience with AP automation software is preferred.
Benefits
Why Join Us?
- Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.
- Culture of CARE for our Employees: We offer strong, competitive benefit plans for our employees and their families.
- Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.
Benefits include:
- 401(k) & Roth + Employee Stock Ownership Plan
- Medical, Dental, Vision & Life Insurance
- Vacation, sick leave and paid holidays – including your birthday!
- Employee Assistance & Care Programs
- Additional perks & employee award programs
