Parallel Wireless
Office & HR Administrative Assistant
🇺🇸Nashua, New Hampshire, United States9 days ago
Full TimeENNorth America
This hybrid role supports both office operations and HR administrative functions for the Nashua office in a fast-paced, mature start-up technology environment. The Office & HR Administrative Assistant plays a key role in creating a well-run, inclusive, and professional workplace experience while ensuring accuracy, timeliness, and strong follow-through across responsibilities.
The role requires a high degree of attention to detail, comfort with customer-facing communication, and the ability to adjust communication style to effectively support a diverse, global workforce. The position operates under the guidance of the Senior Manager, HRBP and collaborates closely with employees and cross-functional partners.
Oversee day-to-day office operations for the Nashua location, ensuring a world-class, organized, and welcoming workplace environment
Act as a first point of contact for employees, visitors, and external partners in the Nashua office
Manage purchasing orders, vendors, and office-related expenses with accuracy and timeliness
Plan and coordinate monthly office events, meetings, and employee engagement activities
Arrange logistics for internal and external visitors, including meals, conference rooms, office space, hotel accommodation, rental cars, and transportation to and from the airport as applicable
Work with vendors and service providers for cleaning, maintenance for printers, CPR training and food services.
Provide administrative support across core HR processes, including onboarding, offboarding, benefits inputting, basic recruitment activities, documentation, and employee records, compliance reporting, etc.
Respond to employee inquiries with professionalism, discretion, and cultural sensitivity
Support data accuracy, deadlines, and compliance for HR-related activities
Partner with the HRBP to ensure smooth execution of HR initiatives and day-to-day operations and ad-hoc related tasks
Demonstrated experience in office administration with strong attention to detail and deadlines
Ability to manage multiple priorities while maintaining accuracy and follow-through
Strong written and verbal communication skills, with the ability to adapt communication style for a diverse employee population
High level of cultural awareness and sensitivity in employee interactions
Comfortable working with structure and guidance while operating independently day-to-day
Proficiency with standard office systems, purchasing tools, and documentation workflows
Onsite presence in the Nashua office at least four (4) days per week
Proactive, organized, and service-oriented approach
Trusted partner to HR and office leadership, handling sensitive information with care
