We're looking for a Payroll Specialist to join our People & Payroll team — a group that takes accuracy, compliance, and continuous improvement seriously across every jurisdiction we operate in.
You'll own the end-to-end payroll cycle for your assigned locations, working directly with outsourced payroll providers as their primary operational contact. Attention to detail matters here, but so does automation thinking and a genuine drive to make processes better. This isn't a role where you wait to be told what to fix.
You'll report to the Payroll Team Leader, who leads global payroll governance and strategy — giving you a clear structure and room to focus on what you do best: running payroll well.
Payroll Processing
- Manage end-to-end monthly payroll cycles for assigned locations, acting as the
primary point of contact for outsourced payroll providers.
- Liaise with internal partners to ensure timely and accurate collection of all payroll
input data.
- Reconcile payroll each cycle and resolve variances before sign-off.
- Validate payroll outputs including gross-to-net calculations, statutory deductions, and
final reports before payment authorisation.
- Manage and resolve complex payroll issues and employee escalations with
professionalism and empathy.
- Ensure all HR systems are used efficiently to improve data inputs and reduce manual
handling.
- Collaborate with HR Operations and Finance on payroll-related matters.
Compliance & Statutory Obligations
- Ensure payroll is processed in line with local statutory requirements and internal
controls in each jurisdiction.
- Meet all employer filing deadlines: payroll tax, social security, pension contributions,
and year-end returns.
- Ensure all payroll documentation is complete and audit-ready after each pay cycle.
- Maintain records and documentation to support internal and external audits.
- Maintain accurate and up-to-date employee payroll data in HiBob and vendor
systems.
- Act as the payroll point of contact for internal and external audit requests.
Vendor Coordination
- Serve as the day-to-day contact for external payroll vendors across all assigned
locations.
- Provide vendors with complete and accurate payroll data within agreed timelines.
- Review vendor outputs, raise queries, and confirm sign-off before payroll is released.
- Flag vendor delivery issues or quality concerns to the Payroll Team Leader.
Process, Automation & Continuous Improvement
- Maintain up-to-date SOPs and process checklists for your jurisdiction portfolio.
- Identify inefficiencies and manual steps; propose and implement improvements to
enhance payroll accuracy and efficiency.
- Support systems and process upgrades, automation initiatives, and change
management efforts.
- Collaborate with internal and external partners to drive automation within the payroll
function.
- Contribute to team-wide continuous improvement initiatives led by the Payroll Team
Leader.
Requirements:
- 5+ years of payroll processing experience, ideally across multiple jurisdictions.
- Experience working with outsourced payroll vendors as the primary operational
contact.
- Automation driven attitude.
- Experience managing payroll across multiple legal entities within a group structure.
- Comfortable working with HR systems; experience improving data input quality and
supporting automation.
- Strong attention to detail with the ability to manage multiple deadlines simultaneously.
- Excellent communication skills — able to handle employee escalations professionally
and empathetically.
- Fluent English — written and verbal.
Be a key player at the forefront of the digital assets movement, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most brilliant teams in the industry.
