Office Services Specialist

A career that’s the whole package!

At Conga, we’ve built a community where our colleagues can thrive. Here you’ll find opportunities to innovate and support growth through individual and team development, all within an environment where every voice is heard.

Conga lines up commercial operations so companies run as connected, smarter businesses. By unifying the people and processes that drive commerce, Conga aligns pricing, quoting, contracting, rebates, and communications so teams stay in sync and buyers keep moving forward. The result is trusted decisions, consistent buyer experiences, and profitable growth. More than 10,000 customers worldwide, including over 50% of the Fortune 100®, trust Conga when commercial complexity is high and global impact is on the line.

Our approach is grounded in the Conga Way, a framework that reflects our values and drives everything from hiring to decision-making, as well as key programs including recognition. Created with direct input from our colleagues, the Conga Way forms the foundation of our vibrant culture. 

Job Title: Office Services Specialist Locations: Sofia (Onsite) Reports to: Director, Global Facilities

A quick snapshot…

The Office Services Specialist is responsible for office management, including handling multi-line phones, greeting clients and visitors, stocking, data entry, placing and managing catering orders and executing executive level administrative projects and event organization.

Here’s what we’re looking for…

• Takes care of incoming and outgoing communication & handles business correspondence when needed;
• Organizes and schedules business meetings and appointments;
• Act as a primary point of contact for internal and external customers on various matters and inquiries, some international;
• Takes active part in ensuring office & employee security;
• Monitors and maintains office supplies inventory, materials and equipment;
• Creates and manages the office processes;
• Maintains constant contacts with suppliers, vendors, landlords, facility maintenance to ensure the proper operations of the office;
• Assist with resolving a range of Executive challenges and inquiries while efficiently and accurately managing frequently changing calendars;
• First point of contact when greeting clients and visitors, responsible for determining the purpose of their visit and directing them appropriately;
• Accurately order and confirm catering orders for internal, and client, meetings, submit and confirm receipt of all orders;
• Responsible for badge access management which includes continuous maintenance to confirm compliance with security;
• Oversee conference room usage and booking conflicts;
• Assist with the on-going development of the reception manual;
• Assists with budget management;
• Provide support to the administrative assistants which may include assisting their guests upon arrival, scheduling tours, assisting with scheduling catering and preparing for both internal and client meetings;
• Plans and organizes company social activity events on a regular basis;
• Updates SharePoint office page and advises on visitor’s logistics and accommodations.
• Flexibility to step into other areas as requested from Office Services Management while keeping pace on all daily tasks;
• Other duties and projects as assigned.

Here’s what will give you an edge…

• University Degree in Business Administration or another related field;
• Min 3+ years of experience in an administrative and organizational role in an international environment;
• Proficiency with Outlook and Microsoft Office (Word, Excel, PowerPoint and Internet applications);
• Excellent English and Bulgarian verbal and written communication skills that allow for effective communication with executive management and across a multicultural, multinational environment;
• Independent and self-motivated professional, able to grow positive relationships with clients and colleagues at all organizational levels;
• Possess mature confidence when managing changing priorities;
• Possess front office professionalism;
• Autonomous in  rules and procedures;
• Autonomous in Document editing and structuring.
• Very organized, able to work autonomously, to multitask effectively and to meet tight deadlines;
• Represent the company in professional manner.

Did we pique your interest?  

If this sounds like the kind of job you would love in the kind of environment where you would thrive, please click apply. We'd love to hear from you! 

Preferred Resume Format 

We accept resumes in any format, we suggest using PDF or plain text. These formats help ensure that your resume’s formatting remains intact, making it easier for our recruiters to review your application promptly. 

Don’t meet every requirement for the role?   

Studies have shown that women and members of ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Conga we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You just might be the right candidate for this or other roles.  

Additional Information

Conga is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. We understand interviewing can be stressful for those with disabilities. If reasonable accommodation is needed to allow you to show us your best self, please let your recruiter know as soon as possible. All your information will be kept confidential according to EEO guidelines. Conga is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.

Conga's Applicant Privacy Statement 

The information you provide during the application process will be used in accordance with Conga’s Applicant Privacy Statement (https://conga.com/applicant-privacy-statement). By submitting your application, you acknowledge and agree to the terms outlined in this privacy statement.