Your role at Baxter:

As an Administrative Assistant, you will offer assistance and administrative support to General Management and handle additional projects assigned to you. You will work following the general instructions and established procedures. The jobs assigned are multifaceted in nature and of outstanding difficulty, as a result, initiative is required for the performance of this position. Mistakes can affect the vision and image of the company when vital, the individual needs to work beyond time.

What you'll be doing:

Assist the Plant director with crucial executive duties and handle specified administrative tasks.

Develop reports and presentations crucial for the Top Management. Follow-up, consolidate and send monthly the "Monthly Report" and the "Scorecard" of the Plant to the Corporation and assist the management department with responsibilities concerning public relations and corporate communication. Coordinate and arrange various activities needed by the Manager in charge, including seminars, presentations, meetings, dinners, etc.

Write documents in English and Spanish such as: letters, memoranda, reports, forms, agendas, staff minutes, and others and carry out controls related to procedures, communications and activities carried out.

Develop various documents and transcribe, formulate schedules for appointments, meetings, and other responsibilities of the Chief Executive, and keep him updated on relevant matters. and to maintain oversight and supervise all correspondence sent and received by the Executive Management.

To coordinate and be responsible for the assets of the Department, to handle and supervise the budget for the leadership team and prepare and follow the procedure for the requisitions of office materials and supplies vital for the development of the activities.

Coordinate and maintain up-to-date files and office documents following established systems.

Look after the General Manager's travel-related procedures, make respective reservations.

Attend to different visitor issues such as: reservations, tours, travel procedures, collaborate in the execution of procedures of hotels, agencies and others.

What You'll Bring !

Bachelor’s degree or equivalent experience in Bilingual Executive Secretary

Fully computer knowledge (MS package, MS Project), Excel and accountability.

4+ year of experience

English B2

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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