Executive Assistant to the CEO, TSX and Global Head, Capital Formation

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.  United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Executive Assistant to the CEO, TSX and Global Head, Capital Formation provides superior, high-quality executive level operational and administrative support, reporting directly to the CEO, TSX and Global Head, Capital Formation. This position is a member of the group of Executive Assistants who support the Senior Management Team of TMX. 

This position is responsible for the organized and efficient administration of the Capital Formation business, overseen by the CEO, TSX and Global Head, Capital Formation, and encompassing TSX, TSX Venture, TSX Trust, and Newsfile.

Serving as the primary point of contact for all internal and external business needs, the Executive Assistant must maintain a high level of professionalism and confidentiality that reflects positively on the organization. The Executive Assistant will have a high degree of interaction with high-level contacts including the Board of Directors, the Senior Management Team, external industry contacts and other stakeholders. The Executive Assistant is accountable for managing schedules and calendars, departmental events, executive correspondence, presentation materials, and files, while also liaising with cross-enterprise leaders and business partners on behalf of the CEO and the Capital Formation SLT to ensure executive effectiveness.

This role is hybrid (4 days/week in the office) - based in Toronto, ON.

Key Accountabilities:

Proactive day-to-day executive administrative support for the CEO, TSX and Global Head, Capital Formation and, as necessary, to the broader Capital Formation SLT: 

• Executive Scheduling and Travel Management: Deliver sophisticated management of a complex calendar, including scheduling, conflict resolution, organizing attendance across time zones, arranging travel, and ensuring the CEO is updated with accurate materials in advance of all meetings.

• Correspondence and Document Management: Prepare, review, and manage all executive correspondence, drafts, briefings, and presentations with a high level of accuracy, proactively drafting materials on behalf of the CEO and SLT.

• Communication and Inquiry Resolution: Act as the primary point of contact by managing the executive inbox, screening incoming calls/emails/messages, and serving as a central liaison to respond to and resolve general and confidential inquiries from internal departments and the senior management team.

• Event and Engagement Coordination: Coordinate all logistical aspects of team, town hall, large format meetings, and employee engagement activities, including agendas, catering, venue booking, and providing technical support for virtual platforms (Google Meet, Webex, Microsoft Teams, and Zoom).

• Operational Efficiency and Confidential Administration: Exercise a high degree of judgment and discretion to manage sensitive, confidential matters; drive operational efficiency by identifying and executing process improvements; and administer business expenses, vendor invoices, and special projects.

• General: Anticipates needs, resolves issues independently where appropriate and exercises judgement on sensitive and confidential matters, as well as other general support and administration duties as required.  

Must have(s): 

• A minimum of 10 years of relevant experience supporting a senior executive.

• Exceptional professional communication and stakeholder management skills, with the discretion and judgment required to handle complex, confidential matters.

• Superior organizational, time management, and meticulous attention to detail, including being attuned to schedules and preparing files in advance of meetings.

• Proven self-starter who is flexible, adaptable, and takes initiative to manage multiple responsibilities in a fast-paced, high-quality environment, including coordinating with a team of Executive Assistants.

• Familiarity with Microsoft Suite, Google Suite, and Adobe Suite, as well as online collaborative tools such as Google Meet, Microsoft Teams, Webex, and Zoom.

Salary Range: 80,000/year - 92,000/year CAD 

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience. 

The recruiting efforts for this role are intended to fill a vacant position.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! 

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located. 

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.