UNLV
Executive Assistant for the Office of Economic Development [R0151695]
🇺🇸Nevada, Missouri, United States11 days ago
$70,000 – $80,000ExecutiveFull Time
The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.
Job Description
The University of Nevada, Las Vegas invites applications for Executive Assistant for the Office of Economic Development [R0151695].
The Executive Assistant (“EA”), reporting to the Director of Business and Finance (“DBF”), will provide upper level administrative assistance to the Vice President for Economic Development (“VPED”) and Executive Director (“ED”) of the UNLV Research Foundation (“UNLVRF”) and UNLV Innovation Foundation (“UNLVIF”). The selected candidate will be responsible for maintaining strict confidentiality while managing complex day-to-day administrative functions, serving as the EA for the VPED, the UNLVRF, UNLVIF and any other Foundations managed by the VPED. This position will independently manage and prioritize the Vice President for Economic Development’s executive calendar, travel, and workflow; exercise judgment in balancing competing institutional, foundation, and external stakeholder demands; prepare and review executive-level materials; coordinate sensitive communications; ensure compliance with university, foundation, and regulatory requirements; and proactively identify and resolve scheduling, logistical, and administrative issues that affect operational effectiveness. Preference for someone with experience working and communicating with Foundations, or non-profit boards is preferred, but not required.
The selected candidate will draft, review, edit, and maintain executive level documents, and will be responsible for coordinating their distribution as needed. Such documents might include, but not be limited to, executive memos, Chancellor, Cabinet level communications or marketing materials.
This selected individual will be expected to provide complex administrative and project support to the Office of Economic Development, the UNLV Research Foundation (UNLVRF), UNLV Innovation Foundation (UNLVIF) and any other Foundations managed by the VPED. The EA serves as primary coordinator for UNLVRF and UNLVIF board operations, exercising discretion in calendaring meetings, agenda development, materials preparation, meeting coordination, compliance with Nevada Open Meeting Law, and follow-up on board actions; manages confidential governance documents; coordinates high-level communications with board members and external partners; and supports executive leadership in governance-related decision implementation.
Leads and manages non-routine, confidential projects with minimal supervision; assesses priorities, determines appropriate processes, coordinates across internal and external stakeholders, and ensures timely completion of assignments that support economic development and UNLVRF, UNLVIF, and other foundation objectives.
The EA will manage travel coordination and expense reimbursements on behalf of the VPED, as well as coordinate all UNLVRF and UNLVIF funded travel arrangements. Due to the high profile of the VPED’s office, it is imperative this person is knowledgeable regarding rules, regulations, policies, and procedures. It is critical that the person in this role has excellent writing, communication, interpersonal, and organization skills, both internally, with campus leadership and external community members. The incumbent must display a high level of professionalism and use discretion and good judgment regarding the many sensitive issues that come through the VPED’s office.
For additional information on the Office of Economic Development: https://www.unlv.edu/econdev
Knowledge
Required
Demonstrated ability to discretely work with confidential information
Adaptability to ever-changing projects
Ability to exhibit a professional manner in dealing with others and to maintain constructive working relationships at all levels of internal and external organizations
Ability to interact with faculty and community members from various disciplines
Strong attention to detail, coordination of multiple projects and ability to set priorities and meet deadlines in a dynamic team-oriented environment
Strong interpersonal, written and verbal communication skills and ability to work individually, on a project or in a team environment
High level of initiative and the ability to take personal ownership, going beyond assigned tasks to improve project execution
Strong knowledge and experience using MS Word, Excel, PowerPoint
Experience with creating/maintaining effective and efficient data files and systems
Ability to complete tasks based on deadlines
General office skills; calendaring, filing, electronic correspondence, meeting notes
Preferred
Demonstrated experience with coordination of duties for a foundation board or non-profit entity
Familiarity with Nevada open meeting law
Experience utilizing Workday software
Familiarity with institutions of higher education
SKILLS
Required
Must possess strong interpersonal and organizational skills
Strong fiscal management skills
Strong task management skills
Must be able to scrutinize complex situations and independently implement problem solving solutions.
Ability to learn specialized databases
Preferred
Experience in a university setting working with faculty, staff, administrators, community members and political and government entities and officials
ABILITIES
Required
Ability to maintain a professional attitude in stressful situations.
Ability to maintain discretion and uphold the highest levels of confidentiality.
Ability to prioritize work on multiple projects simultaneously and ability to act independently in a dynamic and demanding environment.
Ability to establish and nurture professional relationships with divisional colleagues, university staff, students, donors, community members and stakeholders.
Ability to meet established deadlines
Ability to obtain and maintain a Notary license (within first 30 days of hiring)
This position requires a Bachelor’s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and three to five years of related comparable experience. Credentials must be obtained prior to the employment start date.
UNLV may consider additional relevant experience in place of formal education requirements:
In lieu of a bachelor’s degree, applicants may qualify with four additional years of relevant experience, or with an associate's degree plus two additional years of relevant experience. For example, 4 additional years of experience in lieu of the BA + the required 3-5 years of experience.
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.
Salary range is $70,0000 to $80,000 and will be assigned based on demonstrated experience.
This position is grant-funded and contingent upon the availability of funding. As such, continuation of the position is dependent on ongoing financial support
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, email addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Megan Svarz, megan.svarz@unlv.edu, Search Committee Chair.
Although this position will remain open until filled, review of candidates’ materials will begin on immediately.
Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.
Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support.
For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0151695” in the search box.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information, visit us on line at: http://www.unlv.edu
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.
Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
Administrative Faculty
Exempt
YesFull-Time Equivalent
100.0%Required Attachment(s)
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, email addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Posting Close Date
Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.
