SeniorFull TimeContractEN
Bookkeeper / Financial Operations Specialist Department: Finance & Operations
Location: Remote
Employment Type: Full-Time
About GigaBrands At GigaBrands, we help e-commerce brands scale profitably through data-driven strategy, performance marketing, and operational excellence. As a fast-growing organization, we rely on strong financial systems, accurate reporting, and disciplined execution to support sustainable growth. We are seeking a highly organized, detail-oriented Bookkeeper / Financial Operations Specialist to serve as the backbone of our financial operations.
Role Overview The Bookkeeper will manage the full financial operations lifecycle across daily, weekly, biweekly, and monthly cadences. This role covers everything from transaction monitoring and reconciliation to monthly close, reporting, payroll, and compliance. You will be responsible for maintaining financial accuracy across multiple platforms while proactively identifying discrepancies, forecasting cash flow, and supporting leadership with clear financial insights. This is a high-responsibility role that requires precision, ownership, and the ability to manage recurring financial processes without oversight gaps.
Key Responsibilities Daily Responsibilities
● Monitor banking portals and financial systems for activity and urgent updates
● Review and reconcile Stripe transactions and payouts
● Perform daily bank reconciliations and verify card activity
● Record and categorize transactions in QuickBooks
● Maintain Excel financial trackers and ensure cross-platform accuracy
● Track subscriptions, recurring expenses, and spending limits
● Review, issue, and follow up on invoices
● Update cash flow forecasts and track expected vs. actual payments
● Coordinate with Sales to validate pipeline data and client onboarding
● Prepare and submit end-of-day P&L reports
Weekly Responsibilities
● Prepare POD-wise performance and capacity updates
● Manage financial onboarding and offboarding of employees
● Update client billing records and reconcile POD revenue
● Track contract status and documentation
● Coordinate with tax and legal advisors on compliance matters
● Update employee payout data within the P&L
Monthly Responsibilities
● Execute full monthly close in QuickBooks
● Generate Cash Flow, P&L, and Variance reports
● Prepare executive-level financial summaries
● Monitor tax compliance (including 941 filings and deadlines)
● Process payroll and commissions
● Prepare cash flow movement and liquidity analysis
● Produce POD-wise performance reporting
● Update company financial scorecard (revenue, margins, churn, KPIs)
● Manage recurring payments and international transfers
● Support executive financial administration where required
Tools & Platforms ● QuickBooks Online ● Rho (Banking & Card Management) ● Stripe ● Excel (Advanced level required) ● ClickUp ● Google Workspace ● Slack ● Airtable ● PandaDoc ● Nu Bank
Requirements
Required Qualifications
● 3+ years of bookkeeping or financial operations experience
● Strong proficiency in QuickBooks Online
● Advanced Excel skills (formulas, pivot tables, financial modeling)
● Experience managing Accounts Receivable and Accounts Payable
● Payroll processing experience
● Understanding of tax compliance fundamentals (including 941 filings)
● Ability to generate P&L, Cash Flow, Variance Analysis, and Forecast reports
Benefits
🌎 Remote-First Company
Work from anywhere in the world. We believe talent has no borders.
🌴 Unlimited Paid Time Off (PTO)
We trust our team to manage their time and recharge when needed.
📈 Growth & Career Development Plan
Clear career progression, continuous learning, and opportunities to grow with the company.
🚀 High-Performance Global Team
Collaborate with top talent from around the world in a fast-paced, high-impact environment.
🏆 Winning Mentality
We set ambitious goals, take ownership, and celebrate success together.
