Part TimeENEurope
About the Role
We're looking for a highly organised and proactive Team Assistant to support the smooth day-to-day running of the Capital team on a part-time basis.
This role is focused on delivering high-quality administrative support, keeping priorities moving, and ensuring confidential processes are handled accurately and on time. A core priority will be managing presenter invoices, alongside wider team administration, meeting coordination, and support for key team activity.
You'll be a clear communicator, a confident organiser, and someone who works efficiently in a fast-paced, collaborative environment. You'll be comfortable managing a varied workload, prioritising effectively, and balancing responsibilities within a part-time working pattern.
Key Responsibilities
Administrative & Organisational Support (60%)
Manage presenter invoices as a top priority, ensuring accurate and timely processing and appropriate follow-up where needed
Support finance administration, including raising purchase orders, processing expenses, and tracking approvals
Schedule and coordinate internal and external meetings, including booking meeting rooms, AV equipment, and refreshments where required
Prepare agendas, take minutes, and track follow-up actions
Arrange travel and accommodation where required for team activity
Provide day-to-day administrative support across the team, ensuring agreed priorities are delivered efficiently
Provide administrative support for big team projects like Capital's Summertime & Jingle Bell Balls, charity campaigns, and breakfast show-led activity
Team Coordination & Communication (40%)
Act as a reliable point of contact for day-to-day team coordination
Coordinate guest invitations and support visits from external stakeholders and talent
Work closely with internal teams and external contacts to keep activity organised and on track
Support ad hoc requests, ensuring workload is managed effectively within a part-time working pattern
What You'll Love About This Role
Think Big: Play an important support role in helping bring Capital to life
Own It: Take responsibility for key administrative and finance processes, including presenter invoices
Keep it Simple: Deliver organised, effective support that helps the team work smoothly
Better Together: Work collaboratively with a dynamic team across a fast-moving department
What Success Looks Like
In your first few months, you'll have:
Built strong working relationships across the Capital team and wider business
Established an efficient and reliable process for managing presenter invoices
Got to grips with internal admin and finance processes
Delivered consistent, high-quality support across meetings, team coordination, and day-to-day administration
Helped keep team priorities on track through strong organisation and effective time management within a part-time schedule
What You'll Need
Some experience as a Team Assistant, Coordinator, or in a similar administrative role in a busy, fast-paced environment
Strong administrative experience, ideally including invoice processing, finance coordination, or other detail-focused tasks
Exceptional organisational skills with strong attention to detail
Excellent communication and interpersonal skills
Confidence in managing multiple priorities and stakeholders
A proactive, can-do approach and the ability to anticipate team needs
The ability to handle sensitive information with integrity and absolute confidentiality
Accuracy in numeracy and written communication
Resilience, agility, and a flexible approach to changing priorities
A personable individual with a great sense of fun and humour
Experience in media, radio, or entertainment is a plus
Working Pattern
This is a permanent part-time role, working 2–3 days per week. We're open to discussing the exact working pattern with the successful candidate.
