Freedom24 is a trusted online broker with expertise in the US, European and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.
Freedom team is a union of high qualified professionals on the market, bursting with vibrant energy and pioneer ideas. All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us. We work in a high paced environment and within cross-functional teams.
If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.
Responsibilities:
- Coordinate day-to-day administrative operations across multiple offices, ensuring smooth operations, including ad-hoc support;
- Lead contract lifecycle management: draft, review, coordinate approvals, and ensure proper execution of lease agreements, service contracts, and addendums;
- Monitor contract compliance and obligations, including SLAs, payment terms, and deliverables; proactively identify and mitigate risks;
- Coordinate with internal teams to ensure alignment on contract terms, budgeting, and approvals;
- Oversee onboarding and offboarding of vendors, including due diligence, documentation collection, and contract setup;
- Manage relationships with vendors and service providers across Cyprus and EU offices; ensure service quality and cost efficiency, administration of contracts, track expiration dates, and handle renewals and amendments;
- Maintain and regularly update the registry of contracts, insurances, and related documentation; monitor validity periods, renewals, and proper archiving;
- Drive reporting processes, including documentation tracking, maintaining structured document management, and ensuring accurate record keeping;
- Assisting in redistributing workload to improve team efficiency and enable focus on key office operations;
- Support standardization and continuous improvement of administrative processes across locations.
Requirements
- Proven experience as an Office Secretary, Office Manager, or similar administrative/property role;
- Experience with contract administration (tracking, renewals, basic coordination) and document management;
- Strong organizational and multitasking skills, with ability to manage multiple offices, vendors, and priorities;
- Experience in vendor coordination and internal cross-functional collaboration;
- Excellent communication skills in Russian and English;
- Proficiency in MS Office (Word, Excel, Outlook);
- High attention to detail and a proactive, service-oriented approach;
- Preferred: Degree in Business Administration or a related field.
Benefits
- Work in the modern office in the center of Limassol with Team of open-mind people;
- VISA sponsorship for employee and family members;
- 21 working days of paid vacation;
- Paid sick leaves;
- 12 Days Off (1 day monthly) in a year as an alternative of public holidays;
- Competitive salary package, including family & child benefits;
- The Company cover 50% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;
- Full Accounting & Tax Support;
- Team building, corporate events, football and volleyball clubs, sports events & challenges, yoga classes.
