The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.
Job Duties
- Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
- Proofreads and edits documents and reports
- Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
- Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
- Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
- Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
- Enters time and expense information into the time entry system for staff when requested
- Other duties as required
Supervisory Responsibilities:
N/A
Qualifications, Knowledge, Skills and Abilities
Education:
- High school diploma, required; Associate’s, preferred
Experience:
- Two (2) or more years’ experience in a professional office environment, preferred
License/Certifications:
Software:
- Proficiency in Microsoft Office, required
- Familiarity with document retention software, preferred
Language:
NA
Other Knowledge, Skills, & Abilities:
- Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
- Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
