Accounting Clerk II (NCL04) - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

Posting End Date: at 11:59PM HST

 

BRIEF POSTING DESCRIPTION:

The P AD DISBURSEMENT ACCOUNTING Department of the P GENERAL ACCOUNTING Division at Hawaiian Electric Company has 1 Bargaining Unit vacancy available. (Role: Non-Exempt)

 

JOB FUNCTION:

Responsible for the handling and maintenance of all documents that enter the Accounts payable area, including proper routing of documents, preparation for invoice processing, scanning of all invoice documents, and maintenance of accounting files.  Performs other clerical work for the Cost Accounting department.

 

ESSENTIAL FUNCTIONS:

• Receives, sorts and distributes invoices for further processing; checks completeness of information on invoices; follows up on obtaining correct information.
• Verifies accuracy of scanned invoice data.
• Routes invoices and handles follow-up for approval authorization where necessary.
• Operates document scanning equipment and scans invoice documents.
• Mails out checks and remittances.
• Maintains various accounting files, such as the Purchasing Card Log (Commercial/Travel) files and the Missing Log Aging List.
• Operates computer terminal for invoice validation to retrieve information from source documents.
• Assists in researching, photocopying, and other clerical work.
• Assists in follow up of vendor and department inquiries regarding invoice status and discrepancies.
• Assists in maintaining stock of office supplies for the Cost Accounting Division.
• Prepares purchase requisitions for the Cost Accounting Division.
• Sends records to Records Center for retention and prepares inputs to computer listing of records retained at the Records Center.
• Substitutes for and/or assists other clerical personnel as required.
• Assume an emergency management role, as assigned, and perform specific assignments or functions, as needed, in an event of an emergency, not to include routine trouble calls/callouts.

 

OTHER RESPONSIBILITIES:

• Performs similar and incidental duties as required.
• Performs administrative and clerical support for the division.
• Assume an emergency management role, as assigned, and perform specific assignments or functions, as needed, in an event of an emergency, not to include routine trouble calls/callouts.

 

BASIC QUALIFICATIONS:

• Must pass the Edison Electric Institute Support & Administrative Selection System (SASS).  NOTE: Employees who have taken and passed the General Clerical Test do not need to take the SASS.
• Must pass the SRA Oral & Written Directions Test.
• Ability to type a minimum of 45 w.p.m. (to be determined by Company administered test).
• Must pass a 10-key adding machine/calculator test (to be determined by Company administered test).
• Must have at least 1 year of general office and clerical experience.

 

Role: Non-Exempt

Number of Vacancies: 1 

Work Schedule: Monday- Friday

Work Hours: 7:00 am - 3:30 pm

Location: Honolulu  – Oahu 

Wage: $23.02

 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

 

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

 

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

 

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

 

EEO Statement 
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.
 

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.