MidFull TimeENMiddle East
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FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
Guided by the Country Program Framework 2023 -2027, FAO’s country programme in Egypt is aligned with country priorities as expressed in national strategies such as; Vision 2030, 2030 Updated Sustainable Agricultural Development Strategy and Action Plan (SADS-2030), National Water Resources Plan, 2017-2037, Egypt National Climate Change Strategy-2050 and First Updated Nationally Determined Contributions (2022), National Food and Nutrition Strategy (2022-2030), Egypt National Action Plan for Antimicrobial Resistance (2018-2022), Programmer (2022), National Strategy for the Empowerment of Egyptian Women, 2030, Haya Karima Initiative (Decent Life – Sustainable Rural Communities) 2019-2030, Nexus of Water, Food and Energy (NWFE) Program, and residential Initiative “Bedaya – A New Beginning for Human Building”.
Through the support of various international donors, FAO Egypt is implementing a growing portfolio of projects covering but not limited to; land and water enhancement, agriculture production, animal health, climate change adaptation, agrifood value chain development, food security and nutrition and support to vulnerable rural and smallholder farmers. Further, an expected pipeline of projects covering climate change adaptation, natural resources management, biodiversity restoration and risk reduction is expected. FAO Egypt also sits in various coordination mechanisms in the country, in a strategic capacity, as a technical lead for food systems and agriculture.
To deliver its program, FAO Egypt is working with several line ministries such as Ministry of Agriculture and Land Reclamation Ministry of Environment, Ministry of Foreign Affairs, Ministry of Health and Population, Ministry of Social Solidarity, Ministry of Water Irrigation, and Ministry of Youth and Sports.
Reporting Lines
The Procurement Assistant will work under the overall supervision of the FAO Representative and Assistant FAOR in Egypt, the general supervision of the Programme Officer and the direct supervision of the International Operations Specialist.
Technical Focus
The incumbent will perform a range of procurement duties and functions to ensure consistent service delivery in line with the requirements and structure of the organization and in cooperation with the different operations and programme units.
Tasks and responsibilities
• Ensure procurement activities are completed in compliance with UN/FAO rules, regulations, policies, and strategies.
• Draft EOIs, RFQs, ITBs, and RFPs; handle the receipt of bids/proposals, conduct eligibility compliance checks, and prepare commercial evaluations in line with FAO rules and regulations.
• Monitor procurement processes from requisition through delivery, acceptance, and payment, ensuring all requirements are met and maintain procurement tracking sheets for timely updates.
• Prepare submissions to the FAO Local Procurement Committee (LPC), draft purchase orders, contracts, LTAs, LoAs, MoUs and relevant amendments.
• Ensure payment requests/invoices are certified and complete, facilitating payment processing by the Finance Unit.
• Maintain and update the supplier/vendor database and assist in supplier registration with UNGM.
• Ensure timely customs clearance and the safe arrival of shipments by liaising with relevant units, including obtaining necessary import exemption certificates from the RNE Administration Unit.
• Regularly report to the International Operations Specialist on the status of procurement activities, ensuring accurate database records of procurement actions, tenders, and contracts through regular updates to the procurement tracking sheet.
• Conduct monthly meetings with project managers and Operations Units to ensure procurement plans are well-designed, implemented, and monitored, ensuring timely completion of procurement actions.
• Draft correspondence and maintain contact with suppliers and contractors for follow-ups and issue resolution.
• Register new suppliers and vendors in GRMS and UNGM databases.
• Prepare procurement justifications and notes for the files as needed.
• Maintain the filing and archiving system within the Procurement Unit.
• Perform other duties as and when required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Business Administration, Procurement, Supply Chain Management, Accounting, Finance, or another closely related discipline.
• At least five (5) years of relevant and progressively responsible experience in procurement, supply chain, logistics, administration, or operations support, preferably within UN, international organizations, or development projects.
• Working knowledge (level C) in the English and Arabic languages.
• National of Egypt.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Strong coordination and communication skills to work effectively with different teams and external suppliers.
• Attention to detail and ability to ensure compliance, accuracy, and timely delivery of procurement actions.
• Ability to manage multiple procurement actions simultaneously and meet tight deadlines.
ADDITIONAL INFORMATION
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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