MidFull TimeENEurope
Role Overview
The Office Manager will be responsible for the effective, compliant, and professional day-to-day management of Enteractive’s office operations. This role is critical in ensuring a safe, efficient, and well-organised working environment that reflects the company’s standards and culture. The Office Manager will oversee all office-related services, manage internal service teams, coordinate with multiple departments, and ensure full compliance with applicable Maltese laws and regulations.
This position requires a highly organised, proactive, and service-oriented individual with strong people management skills, sound judgment, and the ability to safeguard the company’s operational, legal, and reputational interests at all times.
Key Responsibilities
Office Operations & Facilities Management
Ensure the office environment is maintained to the highest standards at all times, including cleanliness, organisation, functionality, and presentation.
Oversee office layout, furniture procurement, assembly, maintenance, and repairs.
Manage relationships with landlords, building management, and external service providers.
Coordinate office maintenance, repairs, and upgrades, ensuring minimal disruption to business operations.
Ensure all office equipment and infrastructure are operational, properly maintained, and compliant with safety standards.
Team Management
Lead, supervise, and coordinate the internal service teams, including cleaning and kitchen staff.
Ensure proper staffing, scheduling, performance management, and adherence to company standards.
Promote a positive, respectful, and professional work environment.
Ensure food handling, hygiene, and kitchen operations comply with all applicable Maltese health and safety regulations.
Health, Safety & Compliance
Act as a key point of responsibility for office health and safety, ensuring compliance with all applicable Maltese legislation, including occupational health and safety requirements.
Develop, implement, and maintain health and safety policies, procedures, and risk assessments.
Ensure proper emergency procedures, fire safety systems, and first aid provisions are in place and regularly reviewed.
Maintain accurate records and ensure compliance with inspections, audits, and regulatory requirements.
Procurement & Supplier Management
Manage procurement of office supplies, equipment, services, and consumables in a cost-effective and compliant manner.
Source, negotiate, and manage relationships with suppliers and vendors, ensuring quality, reliability, and value for money.
Monitor budgets related to office operations and report on expenditures as required.
Events & Employee Experience
Collaborate with the Marketing team to plan and execute internal events (e.g., summer and winter events, in-office activities).
Support Marketing in organising external events, including B2B events, conferences, and corporate functions.
Ensure all events are professionally delivered, on-brand, and within budget.
Reception & Front-of-House Responsibilities
Act as the face of the company for all visitors, ensuring a professional, welcoming, and positive experience for both internal and external stakeholders.
Maintain a high standard of professionalism, communication, and presentation at all times.
Relocation, Onboarding & Employee Support
Coordinate relocation logistics for new employees, including accommodation and settling-in support.
Manage company apartments, ensuring they are maintained, compliant, and properly utilised.
Oversee onboarding logistics, including preparing workstations in collaboration with IT and ensuring a smooth employee experience.
Benefits & Perks Administration
Manage and administer employee benefits and perks, ensuring proper communication, consistency, and compliance.
Continuously assess and improve offerings in line with company strategy and employee needs.
Merchandise & Corporate Materials
Oversee the procurement, storage, and distribution of company gifts and branded merchandise.
Ensure alignment with brand guidelines and cost control measures.
Flexibility & Availability
Demonstrate flexibility and a proactive approach to handling urgent matters, including availability outside standard working hours where necessary to ensure business continuity.
General Duties & Expectations
Act in the best interests of the company at all times, safeguarding its assets, reputation, and operational integrity.
Ensure confidentiality and proper handling of sensitive company information.
Maintain accurate records and documentation across all areas of responsibility.
Ensure all activities are carried out in full compliance with Maltese employment law, health and safety regulations, data protection requirements, and any other applicable legal obligations.
Proactively identify risks and implement mitigation measures.
Continuously seek improvements in efficiency, cost management, and employee experience.
Skills & Competencies
Strong organisational and multitasking abilities.
Proven leadership and people management skills.
Excellent communication and interpersonal skills.
High level of professionalism, discretion, and reliability.
Problem-solving mindset with a proactive approach.
Ability to work under pressure and adapt to changing priorities.
The Office Manager plays a pivotal role in ensuring the smooth, compliant, and professional operation of Enteractive’s workplace. This role requires a hands-on, detail-oriented individual who can manage multiple responsibilities while maintaining a strong focus on quality, compliance, and employee experience.
What we offer
Free breakfast and lunch at the office every weekday
Hot and cold beverages available throughout the day
Comprehensive health insurance (in‑patient and out‑patient)
Your own parking space near the office
Mental‑health allowance
Regular company events
Discounts on gyms, spas, massages, real estate services and more
A dynamic, multicultural open‑plan workspace
Ongoing training and development opportunities
Beer Fridays with a selection of drinks and snacks
