MidFull TimeEN
The Office Manager is responsible for the smooth running of the Egypt office premises and carrying out of the administrative functions of the company. This is a wide-ranging and responsible role requiring strong administrative, IT, organisational and communication skills and a ‘can-do’ attitude.
Key Responsibilities
Serve as the main point of contact for visitors and manage phone inquiries.
Manage all office correspondence, including email distribution and follow-up on important communication.
Organize meeting room bookings, ensure rooms are properly equipped, and maintain a clean, presentable environment.
Track and order office stationary, pantry supplies, and coordinate maintenance of office equipment and furniture.
Handle parking logistics, including updating the office parking log and arranging visitor access.
Oversee health and safety compliance, including regular equipment checks, and ensure office cleanliness and organization.
Manage relationships with vendors and service providers, negotiating contracts and pricing to optimize cost efficiencies.
Maintain petty cash and handle supplier payments in coordination with the Finance department.
Arrange business travel for staff, including flights, hotels, and visas, and manage courier services as needed.
Assist with onboarding new hires, coordinating their workstations, travel, and parking/ Building access cards.
Plan employee engagement activities and assist with event logistics, such as catering and setup for board meetings or office events.
Keep track of employee milestones, such as birthdays or farewells, and organize special orders with HR as required.
Create and edit documents, presentations, and reports using Word and PowerPoint, ensuring high-quality design.
Coordinate with IT and HR to manage office access codes and security protocols.
Conduct storeroom audits, organize document disposal, and ensure that storage areas remain tidy.
Act as a support to all department heads, assisting with any administrative tasks assigned to ensure smooth departmental operations.
Manage ad-hoc projects and provide additional support for various departments when required.
Step in to manage the responsibilities of office assistants during their absence.
Skills, Knowledge and Experience
Fluent English speaker.
Maximum 4-7 years relevant office experience / general office administration
Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel)
Able to evaluate the IT needs of the office and communicate with Savills IT central team
Strong communication and customer service skills
Presentable and confident demeanour
Experience of managing and maintaining database systems and record keeping systems
Preferably experience of managing external contracts/ liaising with suppliers
Sound experience of organising corporate events (e.g. sourcing and booking of venues)
