Position: Corporate AdministratorLocation: Luxembourg (Hybrid)About UsThe Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.What is it like to work here? We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.The OpportunityWe are looking for a Corporate Administrator to join our Fiduciary Team as part of our financial services business in Luxembourg.As part of the global expansion of the Maples Group’s financial services offering, our Luxembourg office opened its doors in 2007. Located in Cloche d'Or, a commitment to service excellence and investment in our people quickly established Luxembourg as a regional hub where our 80+ teammates deliver the best-in-class solutions to clients worldwide alongside our Maples and Calder (legal services) colleagues.As part of our Luxembourg team, you will be reporting to the AVP/VP and performing the below key duties:Key duties:
Corporate secretarial tasks, including but not limited to organisation of quarterly and ad-hoc board meetings, corporate changes, drafting of minutes, resolutions, shareholder registers updates;
Incorporations, restructuring, liquidations and transactions during the lifecycle of the companies;
Administration tasks, including but not limited to review of client correspondence, signature requests, internal database checks, RCS and other filings;
Assisting with the client acceptance process;
Setting up of the client files, including the compliance file and ensuring all pre-closing, post-closing checklist are completed on a timely manner;
Assisting in the collection of the client’s KYC/AML documentation in line with the CSSF regulations;
Maintaining and updating all relevant internal databases;
Billing and invoicing of the client and ensuring that receivables are collected in a timely manner;
Assisting with the organisation of all administrative arrangements relevant to the opening of any bank accounts and ensure compliance with relevant regulations;
Processing client requests in a timely manner;
Requirements:In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
Bachelor’s degree in law, administration or a relevant field
At least 1 to 2 years of experience in a professional office environment in Luxembourg within financial, banking or legal industry
Experience in opening bank accounts, performing compliance tasks as well as knowledge of corporate governance, relevant Luxembourg laws and regulatory requirements will be an asset
Fluent in English (French, German or any other European languages being an advantage)
Demonstrate a strong ability to complete tasks in accordance with guidelines/instructions
Be proficient in all MSOffice and Microsoft applications
Must be able to work on his/her own initiative as well as part of a team
Have excellent organisational and planning skills, with strong attention to detail
Experience collaborating with different teams at different levels within the organisation and outside the organisation (i.e. clients, notaries, lawyers, auditors, banks, etc.)
Benefits & RewardsThe most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
Comprehensive health coverage (medical, dental and optical)
Competitive vacation packages
Educational assistance and professional development programmes
Life insurance
Travel insurance
Global mental wellness programme
Sports clubs and social events
Hybrid work
Lunch vouchers
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.
