Executive Administrator

About Kasada
Join us in stopping bad bots, for good! Kasada protects millions of online users everyday. Founded to stop automated bot attacks, we believe the internet should be a safe place for everyone. Bad bots are highly destructive. They take over accounts, steal content, overload systems and infrastructure and cause billions of dollars in damages every year. Seeking to restore trust in the internet, Kasada stops bots at the very first request including those that have never been seen before.
We’ve grown from a few friends working out of a shipping container under the Sydney Harbour Bridge to now operating globally, we’re spread across the world protecting some of the most well-known brands on the face of the earth.
We’re an innately curious team that’s not afraid to bring bold ideas to create better ways of solving problems. We’re looking for people who are passionate about solving some of the most difficult and pressing cybersecurity issues, while having fun doing it!

The Role

We're looking for a highly capable and proactive Executive Administrator based in Sydney to support our CEO and provide assistance to the Leadership Team. This role requires someone who can operate independently, think strategically, and move quickly.

You'll manage the CEO’s day-to-day priorities while also supporting other members of the leadership team and providing light office management. Our Founder and CEO is creative and highly technical, and you will play a critical role in helping him stay focused on business priorities.

You’ll thrive here if you're comfortable working in ambiguity, confident making decisions with limited direction, and skilled at navigating a fast-moving, evolving environment. Strong proficiency in traditional office applications, coupled with a willingness and aptitude to adopt new technologies (including AI), will help you succeed in this role.

What you will do;

CEO Support

• Serve as a strategic and administrative partner to the CEO—managing scheduling, inbox, travel, and daily priorities.

• Act as a gatekeeper for the CEO’s time, prioritising competing demands and requests, while anticipating needs to keep the CEO focused on what matters most.

• Assist in managing CEO's direct report's PTO records and ensuring communication flows (PTO requests, 1:1 meetings, performance management cycles, feedback loops).

• Prepare agendas, track follow-ups, and ensure execution on key items.

• Draft, review, and organise key documents, presentations, and communications.

• Manage and coordinate CEO travel and periods of absence (incl internal communication thereof, as appropriate).

• Organise and coordinate management offsites and leadership events, in partnership with People Experience.

• Manage relations with the Board, including scheduling of quarterly board meetings and board dinners.  Ensure board packs and related papers are sent out (and received) sufficiently in advance of the meeting.

Office Management and Team  Support

• Oversee day-to-day operations of the Sydney office, including supplies, facilities, and liaison with April Group

• Support onboarding of new hires into the Sydney office.

• Partner with the People Experience team to plan and deliver monthly in-office socials that build engagement and culture.

• Act as the go-to contact for employees with office-related needs.

Leadership Team Assistance

• Provide ad hoc diary support for the Chief Financial Officer.

• Help coordinate in-person leadership meetings and events.

• Offer flexible support to other leadership team members as capacity allows.

What you’ll bring;

• 5+ years’ experience in a Senior Executive Assistant, Executive Administrator, or Office Manager role.

• Proven ability to work autonomously and adapt in a dynamic environment.

• High level of discretion, organisation, and attention to detail.

• Strong written and verbal communication skills. Positive energy and a ‘can do attitude’

• Strong presentation design skills (PowerPoint, Google Slides, Canva) with a sharp eye for layout and detail.

• Demonstrated comfort collaborating across all levels of an organisation.

• Based in Sydney, with flexibility to work from the office several times per week.

• Familiarity with Google Workspace, Microsoft Office, Slack, Canva, and Monday.com. Knowledge of Jira and Confluence is a plus.

• Experience in high-growth tech or startup environments is also a plus!

The Benefits of Being a KasadianWe’re committed to making Kasada a place where you can do the best work of your career — and feel supported while doing it. We foster an inclusive, highly collaborative environment grounded in our core values, and we’ve built our benefits to help you thrive both inside and outside of work.
• A stake in Kasada’s global success through equity/stock options • Support for growing families, including generous parental leave and resources before, during, and after leave • Wellbeing support to help you grow and recharge, including access to our EAP with confidential counselling for you and your loved ones • Birthday leave • Wellness leave • Annual company offsites to connect, collaborate, and celebrate together • A dog-friendly HQ in Sydney
What’s Next?If this sounds interesting, hit the Apply button and one of our team will be in touch for an exploratory, confidential conversation. Our hiring process is designed to be thoughtful, efficient, and transparent — so everyone can make an informed decision about whether Kasada is the right next step.
When applying, you’re welcome to share the pronouns you use and any adjustments you may need during the interview process — we want you to feel set up for success in every conversation.
One Last Thing…Research shows that women and individuals from underrepresented backgrounds are less likely to apply unless they meet every requirement. If this role excites you and you think you could add value, we’d love to hear from you — even if you don’t tick every box. We value diverse perspectives and welcome different paths and experiences.
Please note: Kasada is an E-Verify employer (US-based applicants only).