MidTemporaryEN
Summary
The Contract Specialist supports the Procurement organization by managing and executing sourcing and procurement processes that enable compliant, efficient, and timely acquisition of goods and services. This role serves as a critical workflow and process coordinator, ensuring sourcing initiatives, approvals, contract documentation, and supplier onboarding activities move smoothly from intake through execution.
The Contract Specialist partners closely with Procurement Director, Legal, Finance, and business stakeholders to manage approval workflows, documentation, compliance requirements, and reporting. The individual must be highly organized, detail-oriented, and process-driven, with strong tracking, reporting, and governance skills to ensure adherence to company policies, ethics requirements, and procurement best practices.
Visa Sponsorship Available: No
Minimum Requirements
Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.
Education: Bachelor’s Degree
Education Details: Bachelor’s degree in Business Administration, Supply Chain, Finance, Legal Studies, or a related field OR equivalent combination of education and relevant work experience.
Years of Experience: Three (3) years of experience in procurement, contracting, sourcing, administrative operations, or a related business support role involving structured workflows and approvals.
• This is an in-office position based in Las Vegas, NV, and not eligible for remote work.
Preferred Requirements
• Exceptional organizational and time-management skills.
• Strong attention to detail and documentation accuracy.
• Ability to manage multiple workflows and competing priorities.
• Solid understanding of procurement processes and approval governance.
• Strong reporting and data management capabilities (Excel, dashboards, systems).
• Effective written and verbal communication skills.
• High degree of integrity and commitment to ethics and compliance.
• Prior experience with Contract Lifecycle Management (CLM) systems.
Job Duties
• Sourcing & Procurement Process Support
• Support Procurement Managers in the execution of sourcing events, including Request for Information (RFI), Request for Proposal (RFP), and competitive bid processes.
• Coordinate sourcing timelines, intake requests, and milestone tracking to ensure projects progress efficiently and meet internal deadlines.
• Assist in spend analysis, supplier comparisons, and preparation of sourcing decision documentation.
• Facilitate end-to-end procurement approval workflows, ensuring required reviews and approvals (Procurement, Legal, Finance, Leadership) are obtained in the proper sequence.
• Track approvals, follow up with stakeholders, and ensure no sourcing or contracting activity proceeds without appropriate authorization.
• Maintain standardized process documentation and approval templates to promote consistency and audit readiness.
• Contract & Documentation Coordination
• Coordinate contract routing for review, signature, and execution in partnership with Legal, Finance, Leadership, and Procurement.
• Ensure all contracts, amendments, and supporting sourcing documentation are accurately entered and maintained in the designated contract management system.
• Maintain organized records of executed agreements, approvals, and sourcing artifacts in accordance with retention and compliance requirements.
• Compliance, Ethics & Governance Support
• Ensure sourcing and procurement activities comply with corporate procurement policies, ethics standards, and regulatory requirements.
• Support documentation related to supplier due diligence, conflicts of interest, and required compliance attestations.
• Supplier & Stakeholder Coordination
• Serve as a point of coordination between Procurement Managers and internal stakeholders.
• Coordinate communications with suppliers related to sourcing approvals, documentation requests, and administrative requirements.
• Support resolution of administrative or process-related supplier issues.
• Systems & Tools
• Utilizes Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams/SharePoint) to develop and maintain trackers, reports, dashboards, and standardized templates; ensures effective communication management and document control.
• Supports the SAP (ERP) purchase requisition and purchase order lifecycle, including vendor master coordination (as applicable); monitors goods receipt and invoice status visibility; and prepares basic reports in alignment with company controls.
• Creates and manages sourcing events (RFI/RFP) in SAP Ariba (Sourcing, Buying & Invoicing, Contracts, as applicable), supports supplier collaboration, routes approval workflows and contract workspaces, and coordinates supplier onboarding and required document collection.
• Routes agreements for review and signature using contract lifecycle management and electronic signature tools (e.g., Ariba, Adobe Sign); maintains executed agreements and tracks contract renewal and expiration dates.
• Supports KPI tracking using reporting and analytics tools (e.g., Power BI, Tableau), including monitoring cycle times, workload, and compliance metrics; prepares leadership ready summaries and reports.
• Manages work intake using ticketing systems (e.g., Jira), including logging and prioritizing requests and documenting status updates and approval decisions.
• Reporting & Analytics
• Develop and maintain procurement reports and dashboards related to sourcing activity, approval cycle times, contract status, and compliance metrics.
• Track key process performance indicators (e.g., sourcing cycle time, approval turnaround, contract execution timelines).
• Prepare summary materials and reports for Procurement leadership reviews and planning meetings.
• Other Responsibilities
• Provide general administrative and analytical support to the Procurement organization as needed.
• Perform other duties as assigned to support Procurement Strategies and organizational objectives.
Physical Requirements
The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.
Essential Services Provider
Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.
EEO Statement
We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.
Equal Opportunity Employer: Disability/Veteran
For more information, see https://allegiantair.jobs
