MidFull TimeEN
Job Title
Administrative Associate IIAgency
Texas A&M Agrilife Extension ServiceDepartment
County Program D08Proposed Minimum Salary
CommensurateJob Location
Stephenville, TexasJob Type
StaffJob Description
Texas A&M AgriLife is the largest and most comprehensive agriculture program in the nation, bringing together five members of The Texas A&M University System: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. With more than 5,000 employees and a presence in every Texas county, Texas A&M AgriLife is dedicated to improving lives, environments, and the state’s economy through education, research, extension, and service.
As part of AgriLife, the Extension Service is a statewide leader in delivering educational programs and practical solutions to individuals, families, businesses, and communities. Employees have the opportunity to make a direct impact across both urban and rural Texas, as well as benefit from ongoing professional development, supportive resources, and the chance to address real-world challenges.
If you seek a rewarding career built on service, collaboration, and innovation, consider joining Texas A&M AgriLife and the Extension Service.
We are seeking an Administrative Associate II that works under general supervision and provides routine administrative support work.
Responsibilities:
Provides secretarial support to the 4-H Specialist.
Provides assistance to assigned staff, as necessary, in preparing for workshops, field days, meetings, etc.
Maintains bookkeeping records on state and federal grant accounts; organizes each grant file so that bookkeeping records as well as related agreements and subcontracts are readily available for review and/or reference.
Generates appropriate requests for and maintains records of all authorizations mandated by policy and procedure.
Performs mail room duties on a rotating basis or as assigned. Opens and distributes mail (unless otherwise instructed) to assigned staff, scanning correspondence to insure that assignments are made aware of communications requiring immediate attention; whenever possible, prepare support or response data to mail inquiries and deliver with the mail to assigned staff member for further handling; when appropriate, however, respond directly to the inquiry, being sure to advise the assigned staff what actions were taken.
Answers telephone in a prompt and courteous manner, relaying messages promptly and dealing with handling inquiries whenever appropriate. Assists other secretaries with tasks and/or answering telephones during busy periods and/or absences.
Maintains calendar of each assigned staff member's whereabouts, updating as necessary.
Maintains a method of follow-up to ensure not only the timely submission of various reports but also receipt of payments and credits due.
Attends and participates in all office conferences and meetings as required.
Maintains a neat and orderly work area.
Required Qualifications:
High school diploma or equivalent combination of education and experience.
Two years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.
Other Requirements:
Follows 'System Regulation 24.01.06 - Camps and Programs for Minors' to ensure the camp facility and program are a safe environment for youth.
Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.
When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.
In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:
Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Employee Wellness Initiative for Texas A&M AgriLife
Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
