Opportunity
Member of Rocky Mountain Prep’s (RMP)Finance and Planning Team. Reporting directly to the senior director of strategy, the payroll manager will play a critical role in ensuring the organization's financial reporting health. The Payroll Manager will manage the payroll process, partner with the Human Resource and payroll service providers, ensure the organization’s compliance with the requirements from the IRS and the states’ tax departments, streamline the payroll process to reflect the adjustments promptly and accurately, and assist with the annual financial audit.
The Finance and Planning team is part of the Organizational Impact Team’s portfolio of teams. The PBA's vision is that every human thrives. The Payroll Manager's work will be aligned with RMP’s core values (Perseverance, Excellence, Adventure, and Kindness).
The Payroll Manager will provide:
- Payroll Processing and Record Maintenance
- Gather payroll information from the Human Resources Department with approval and audit backup
- Payroll and audit record keeping
- Stipend/bonus information and paperwork maintenance
- Personnel onboarding and offboarding record keeping, salary/stipend/benefit proration
- Overtime tracking and processing
- Hourly employee time tracking and payments
- Campus teacher sub tracking and payments
- Manage payroll setup for garnishment orders
- Submitting 401 (k), HSA, and PERA contributions
- Keep the error rate under 1% of the total payroll checks processed
- Timely review of annual W2 preview forms to ensure accuracy before finalizing
- Maintain the confidentiality of all payroll-related information
- Payroll Reconciliation and Reporting
- Monthly payroll reporting and variance analysis for budget monitoring
- Monthly payroll data reconciliation and audit to ensure data accuracy
- Preparing payroll data/analytics for auditors during the interim and annual audit
- Providing the Accounting Department with payroll-related billing details
- Prepare monthly payroll review notes and month-to-month comparison analytics for significant payroll changes
- Working with tax departments and payroll vendors for out-of-state employees regarding tax accounts, reporting requirements, and other related responsibilities.
- Identify opportunities to reduce payroll errors and provide recommendations to continuously streamline and improve the payroll process based on the analysis.
- Partnership with Human Resources, Payroll System Provider, and PERA
- Routine communication with the Human Resource department to align payroll info regarding employee onboarding, termination, and adjustments accurately and promptly
- Routine communication with the Payroll system vendor for problem-solving and requesting payment backup paperwork
- Primary point of contact with Payroll System Provider to ensure full functionality of the payroll system
- Timely communication with Colorado PERA on mandatory annual reporting requirements and payroll adjustments.
- Customer Service
- Address issues and questions regarding payroll from current and previous employees
- Supplemental payroll processing
About Rocky Mountain Prep
Rocky Mountain Prep is a growing network of innovative public charter schools serving pre-kindergarten through high school students in the Greater Denver Area. Rocky Mountain Prep opened its first school in 2012 with 130 students and has grown to 12 schools serving over 5,000 students across two districts. Grounded in our culture of rigor and love, our schools consistently outperform local districts academically, ensuring our scholars develop in our PEAK values of perseverance, excellence, adventure, and kindness.
Each member of the organization plays a part in achieving these goals. These metrics vary by position and are subject to change.
Organizational Health Indicators:
- Organizational Effectiveness
- Specific for this role: Financial Planning, Financial Systems, Financial Sustainability
- Talent Planning
- Total Rewards (costing our compensation/salaries, bonuses, and stipend structures)
- Annual Planning (creating a process for senior leaders to engage at a strategic altitude in annual budget planning and the implications of headcount planning for our financial equity, structures, systems, and sustainability)
- Staff Experience
- Costing out our needs for ongoing curriculum implementation
- Costing out our needs for Adult culture initiatives
- Creating clear guardrails and policies for financial accountability
- Network Branding
- Working in partnership with Philanthropic efforts and priorities to close financial gaps
Each People & Business Administration team member plays a part in achieving these goals. These metrics vary by position and are subject to change.
Required Competencies
- Expertise and proven track record in domains such as: Payroll, Reconciliation, Governmental Accounting, and Internal Controls;
- Strong communication skills, both written and verbal; comfortable presenting and facilitating periodical updates to the direct manager and senior financial leaders;
- Collaboration skills to work with Human Resources and external payroll service providers to provide solutions;
- Demonstrated ability to build relationships and influence others by interacting with various stakeholders in respectful ways that build credibility for self, the finance and planning team, and the division of Organizational Impact;
- Strong written and verbal communication skills to interact with multiple internal and external stakeholders;
- Ability to thrive in a dynamic environment.
Required Experience and Education
- 3+ years in payroll; experience in an organization with multiple divisions;
- Experience in K-12 public education required; school and/or CMO/District experience strongly preferred;
- Bachelor’s degree with applicable professional licenses and certifications;
Compensation
Salary for this role is $74,000 to $84,000 commensurate with the experience and scope of responsibilities outlined within this job description.
This is a Full-Time, benefits-eligible position. The nature of the work is hybrid (in office/work from home) with a preference for candidates based in Denver, Colorado.
Our Benefits
At Rocky Mountain Prep, taking care of our team is essential to building joyful, academically excellent schools. We offer a comprehensive benefits package that includes:
- Paid Time Off – including vacation, personal, and sick days
- 5 Weeks of Paid Organizational Holidays – including Winter and Summer breaks
- Comprehensive Health Insurance – medical, dental, and vision coverage
- Retirement Through PERA – Public Employees' Retirement Association of Colorado
- Paid Leave of Absence Options – including parental, medical, and disability leave
- Mental Health & Wellness Support – to help you thrive personally and professionally
- Pre-Tax Accounts – flexible spending accounts (FSA), dependent care accounts, and health savings accounts (HSA)
About Rocky Mountain Prep
We are Rocky Mountain Prep, a movement comprised of incredible educators, families, scholars, and advocates who are changing the face of public education in Colorado by democratizing college access and preparation for historically marginalized students and families. On paper, we are a network of twelve college preparatory charter schools in the Denver metro area serving students as young as twelve weeks through twelfth grade. But we are so much more than this.
Demonstrate eligibility to work in the United States
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Rocky Mountain Prep does not sponsor visas at this time.
RMP is an equal opportunity employer. We seek applicants of diverse backgrounds and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.
If you have any questions, please email our Director of Talent Acquisition, Sean Spencer at sspencer@rockymountainprep.org.
