Executive Assistant

Do you excel at organisation, problem‑solving and staying calm under pressure?

What We Offer

• Generous salary
• Up to $15,899 tax-free salary packaging
• 12% Superannuation
• 6 weeks annual leave + 17.5% leave loading
• 15 days personal/carer’s leave
• Monthly wellbeing leave
• $1,000 annual training budget
• Laptop, phone and uniforms provided

About NAAFLS

The North Australian Aboriginal Family Legal Service (NAAFLS) is a not-for-profit organisation delivering holistic legal and support services to Aboriginal and Torres Strait Islander people experiencing domestic, family and sexual violence. With offices across the Top End, our work is grounded in cultural respect, community collaboration, and self-determination.

About the Role

Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-level administrative support to the CEO, while also supporting the Principal Legal Officer (PLO) through delegated administrative tasks as required. This is a pivotal role within the organisation, responsible for ensuring the smooth day-to-day operation of the Executive Office. You will manage competing priorities, maintain confidentiality, and build strong working relationships with internal and external stakeholders. The role requires a highly organised, proactive, and professional individual with strong attention to detail, sound judgement, and the ability to work both independently and collaboratively in a fast-paced environment.

Responsibilities:

• Provide high-level administrative support to the CEO, including diary management, meeting coordination, and travel arrangements, and support the PLO through delegated administrative tasks as required
• Prepare, draft, and format correspondence, reports, presentations, and briefing papers
• Manage incoming communications, ensuring timely responses and appropriate escalation
• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions
• Develop and maintain an annual schedule of key meetings, Board and Committee dates, and organisational events
• Maintain filing systems, records, and document management processes, including confidential documentation
• Coordinate travel, logistics, and event arrangements in collaboration with internal stakeholders
• Act as a key point of contact for the Executive Office, liaising professionally with internal and external stakeholders.

About You

Essential:

• Demonstrated experience in an Executive Assistant or similar role supporting senior leadership
• Strong organisational and time management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills with high attention to detail
• High level of professionalism, discretion, and ability to maintain confidentiality
• Strong stakeholder engagement and relationship-building skills
• Proficiency in Microsoft Office and digital systems
• Ability to work independently and as part of a team
• Experience engaging respectfully with Aboriginal and Torres Strait Islander staff and communities.

Desirable:

• Experience in a not-for-profit or Aboriginal Community Controlled Organisation
• Experience supporting governance processes
• Relevant qualifications in Business Administration or similar
• Experience coordinating events, travel, or executive-level logistics

Why NAAFLS?

Work with a values-driven team grounded in Aboriginal leadership, culture, and community. Make a real impact and help shape safer futures.

Apply Now!

Closing Date 18 May 2026 - please note applications will be assessed as they are received.

Submit your application via SEEK or Ethical Jobs with:

• Your updated Resume
• A one-page Cover Letter addressing the selection criteria

For more information and detailed Position Description, visit naafls.com.au

For role enquiries, contact: hr@naafls.com.au

While NAAFLS is an equal opportunity employer, Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply.