Senior Pre-Award Analyst

Sub Department: Michigan Tech Research Institute (MTRI)

 

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

Summary

Michigan Technological University is seeking a Senior Pre-Award Analyst for our Michigan Tech Research Institute department. The Pre-Award Analyst serves as a departmental resource for sponsored programs activities related to proposal processing; is responsible for the preparation of proposals that are expected to result in contracts and agreements with companies, non-profit organizations, governmental agencies, and universities and provides support to department and staff for proposal processing.

Responsibilities and Essential Duties

1. Provide direct/indirect supervision and leadership for the department with regard to sponsored programs proposal processing activities.
2. Review proposals and budgets for submission, assuring compliance with university policies, federal, state and sponsor guidelines.
3. Counsel, advise, and assist staff with proposal and budget development for externally funded projects.
4. Participates directly in supporting Principal Investigators in the submission of proposals regularly on an as needed based.
5. Identify risks and liabilities and minimize the impact on the University when reviewing requests for proposals, ensuring that the proposed terms and conditions comply with university policies, federal and state laws, and sponsor guidelines.
6. Serve as liaison between department and other entities including companies, governmental agencies, non-profit entities, and universities.
7. Ensure University compliance with conflicts of interest, export control, and IRB/IACUC policies relating to proposal processing.
8. Contribute to the development, review, and implementation of new policies and procedures and agreement standards.
9. Provide guidance and mentoring to departmental staff with regard to university procedures and proposal processing standards.
10. Participate in special projects and other assigned duties to further department goals.
11. Commit to learning about continuous improvement strategies and applying them to everyday work. 12. Actively engage in University continuous improvement initiatives.
13. Integrate safety practices into daily activities.
14. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
15. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

• Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired

Required Experience

1. 5 years of experience processing proposals and/or awards with governmental agencies, non-profit organizations and/or companies
2. Experience using personal computers and basic software packages including word processing, spreadsheet, and database software

Desirable Education and/or Experience

1. Proficiency in analyzing federal regulations like the Uniform Guidance
2. Experience with enterprise systems such as Banner, Workday, or Oracle, as well as electronic proposal submission systems (Grants.gov, Research.gov, Cayuse).
3. Experience giving guidance and mentoring to departmental staff with proposal processing standards.

Required Knowledge, Skills, and/or Abilities

1. Ability to obtain a U.S. Department of Defense security clearance, which requires United States citizenship. Obtaining a national security clearance while holding a dual citizenship will not be possible when the foreign country poses a risk to the national security of the United States.
2. Knowledge of federal and state guidelines for grant and contract administration

Desirable Knowledge, Skills, and/or Abilities

1. Strong written and verbal communication skills.
2. Strong analytical and problem-solving skills.
3. Capability to adapt to changing circumstances and prioritize tasks efficiently.
4. Ability to work collaboratively in a multidisciplinary research environment.
5. Demonstrated success in, or potential future contributions to, working with persons with a wide variety of backgrounds and viewpoints.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Additional training will be required by the department on a periodic basis.

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1

FLSA Status

Exempt

Appointment Term

12 months

Shift

-

Pay Rate/Salary

Salary is commensurate with experience and qualifications.

Title of Position Supervisor

Sr. Director, Business and Operations

Posting Type

Internal and External

Dependent on Funding

Yes

Additional Information

This position is contingent upon the continued availability of external funding.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.

Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.

In compliance with the federal Drug-Free Schools and Communities Act (DFSCA) and its implementing regulations (34 CFR Part 86), Michigan Tech is committed to maintaining a drugfree campus environment and actively promoting the health and safety of its community. Find our notice that outlines the University's policies, legal sanctions, health risks, and available support resources related to the unlawful possession, use, or distribution of illicit drugs and alcohol.

Required Education, Certifications, Licensures* (minimum requirements)