Administrative Assistant

Administrative Assistant

(Irvine, Full-time, On-Site)

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Determines docket dates from court documents and correspondence and ensures appropriate entry of data in the docket.
• Resolves docket discrepancies.
• Responsible for opening new matters, including conflict requirements under the firm's policies.
• Maintains positive contact with attorneys, staff and clients and observe confidentiality of the docket and firm's clients.
• Schedules court calls.
• Assists with creating shells for court filings and discovery responses.
• Submits vendor invoices for payment.
• Assists with attorney time entries as needed.
• Assists with credit card reconciliations.
• Assists with Reception coverage as needed.
• Assists with file management as needed, including saving to iManage.
• Other duties as assigned by secretaries and office administrator.

Requirements

• Minimum of 2 years secretarial or administrative experience in a related environment; 3 years legal experience is preferred
• College course work and/or legal secretarial field or equivalent combination of experience/training in other non-related field is required
• Advanced skill level in Microsoft Word, intermediate-advanced skill level in Excel, PowerPoint and Adobe
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment
• Ability to work as a productive team member, contributing to the concept of continuous improvement of the department and its service offerings
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.
• Superior knowledge of the firm’s goals and objectives.

The hourly rate range for this position is $27.61 - $34.68. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.