NECESSARY MATERIALS FOR APPLICATION:
-Letter of Introduction
-Resume (Full Work History)
-Letters of Recommendation- Total of two (2) current, professional letters (one must be from a current or former direct supervisor and all dated within the last 3 years)
Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.
Deadline to apply is Sunday, May 17th
Human Resources Technician
Job Description
Reports To: Senior Administrator (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Schedule: Range 2 ($24.92 - $28.88)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The human resources technician supports the Human Resources department by maintaining clerical records, personnel and departmental documentation, and supporting the mission, vision and core values of the school. Additional duties outlined in this job description serve and support the functions of the department.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Departmental and Employee Performance Evaluation
Assists human resources with maintaining performance evaluation system and documents
Supports the school leadership with collecting staff evaluations and tracking completion
Ensuring Compliance and School Safety
Assists with assigning predetermined trainings and tracking staff completion
Employee Recruitment, Paperwork and Documentation
Performs and tracks onboarding and offboarding procedures and keeps processes current
Ensures all documentation is received and filed appropriately
Maintains current tracking of staff credentials current in all systems and sheets
Assists with recruitment efforts for all staffing needs
Assists with recruitment efforts including but not limited to ad placement on job boards and other online recruitment sources, supporting in the execution of job fairs
Supports with the screening and tracking of applications
Supports with the research and determination of the eligibility of applicants
Supports the department in the interview process as needed
Supports with keeping job descriptions current as needed
Prepares termination forms and offboarding for employees no longer with the school
Drafts and tracks employee and administration work calendars
Completes HR related paperwork and documentation, including but not limited to, verification of employment, employment documentation, employment records, attendance reports, etc, as needed
Employee and Labor Relations
Supports efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learning
Assists with keeping HR manuals, policies, and trainings current and updated
Maintenance of the Human Resources Information System and School Databases
Assists with the maintenance of the school’s HRIS
Serves as a point of contact for all login information to school databases
Assists with keeping all school systems current including auditing employment records as needed
Department and School Support
Supports the Human Resources and other school departments with clerical operations and tasks as needed
Supports the Human Resources department in developing positive school culture
Preserves the employer/employee relationship
Supports efforts of the administration to ensure the workplace is free from discrimination and harassment for all staff
Supports the Human Resources department with surveys to gather information from staff
Answers routine questions about human resources policies and procedures and directs staff to available resources as needed
Other Duties:
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Documents and refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school’s Uniform Complaint Policy and the school’s Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education & Experience:
High school diploma or equivalent is required
Two years of clerical experience
One year of related human resources experience preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
Proof of a clear TB test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software.
Google docs, Google spreadsheets and other online collaboration tools to send and receive information
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak’s core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lift objects up to 50 pounds with or without assistance
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment, regularly operating a computer and other office equipment
Noise level is generally moderate
Meetings conducted in public and office settings
Indoor and outdoor in varying temperatures
Employee must have available transportation and be able to drive up to 100 miles in a day
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.