Human Resources Technician

NECESSARY MATERIALS FOR APPLICATION:
-Letter of Introduction
-Resume (Full Work History)
-Letters of Recommendation- Total of two (2) current, professional letters (one must be from a current or former direct supervisor and all dated within the last 3 years)  

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

 

 Deadline to apply is Sunday, May 17th 

Human Resources Technician

Job Description 

Reports To:        Senior Administrator (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay Schedule: Range 2 ($24.92 - $28.88)

Work Schedule: 12 months

Location: Onsite and Remote Office

 

 

Position Summary:  The human resources technician supports the Human Resources department by maintaining clerical records, personnel and departmental documentation, and supporting the mission, vision and core values of the school. Additional duties outlined in this job description serve and support the functions of the department.

 

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

 

Departmental and Employee Performance Evaluation

1. Assists human resources with maintaining performance evaluation system and documents

2. Supports the school leadership with collecting staff evaluations and tracking completion

 

Ensuring Compliance and School Safety

1. Assists with assigning predetermined trainings and tracking staff completion

 

Employee Recruitment, Paperwork and Documentation

1. Performs and tracks onboarding and offboarding procedures and keeps processes current

2. Ensures all documentation is received and filed appropriately

3. Maintains current tracking of staff credentials current in all systems and sheets

4. Assists with recruitment efforts for all staffing needs 

5. Assists with recruitment efforts including but not limited to ad placement on job boards and other online recruitment sources, supporting in the execution of job fairs

6. Supports with the screening and tracking of applications

7. Supports with the research and determination of the eligibility of applicants 

8. Supports the department in the interview process as needed

9. Supports with keeping job descriptions current as needed

10. Prepares termination forms and offboarding for employees no longer with the school

11. Drafts and tracks employee and administration work calendars

12. Completes HR related paperwork and documentation, including but not limited to, verification of employment, employment documentation, employment records, attendance reports, etc, as needed

 

Employee and Labor Relations

1. Supports efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learning

2. Assists with keeping HR manuals, policies, and trainings current and updated 

 

Maintenance of the Human Resources Information System and School Databases

1. Assists with the maintenance of the school’s HRIS

2. Serves as a point of contact for all login information to school databases

3. Assists with keeping all school systems current including auditing employment records as needed 

 

Department and School Support

1. Supports the Human Resources and other school departments with clerical operations and tasks as needed

2. Supports the Human Resources department in developing positive school culture

3. Preserves the employer/employee relationship 

4. Supports efforts of the administration to ensure the workplace is free from discrimination and harassment for all staff

5. Supports the Human Resources department with surveys to gather information from staff

6. Answers routine questions about human resources policies and procedures and directs staff to available resources as needed

 

Other Duties:

1. Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

2. Documents and refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school’s Uniform Complaint Policy and the school’s Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

3. Performs other duties as assigned

QUALIFICATIONS GUIDE

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education & Experience:

1. High school diploma or equivalent is required

2. Two years of clerical experience

3. One year of related human resources experience preferred

 

Other Qualifications:

1. State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance. 

2. Proof of a clear TB test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

 

Knowledge:

1. Computer and technology literacy:  Operate office equipment including a calculator, copier, fax machine, computer and assigned software. 

2. Google docs, Google spreadsheets and other online collaboration tools to send and receive information

3. Basic arithmetic calculations

 

Skills:

1. Conflict resolution 

2. Record-keeping techniques

3. Methods of collecting and organizing data and information

 

Abilities:

1. Embraces Sage Oak’s core values 

2. Maintains integrity at all times

3. Works independently with little direction

4. Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner

5. Maintains flexible and adaptable mindset

6. Demonstrates sensitivity to individual differences and cultural backgrounds

7. Maintains confidentiality of sensitive and privileged information

8. Follows established procedures and meets all established deadlines

9. Allocates time and resources effectively

10. Understand complex, multi-step written and oral instructions

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Hear and speak to exchange information

2. Dexterity of hands and fingers

3. See to read a variety of materials

4. Bend at the waist, kneel or crouch

5. Sit or stand for extended periods of time

6. Lift objects up to 50 pounds with or without assistance

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Office environment, regularly operating a computer and other office equipment

2. Noise level is generally moderate

3. Meetings conducted in public and office settings

4. Indoor and outdoor in varying temperatures

5. Employee must have available transportation and be able to drive up to 100 miles in a day

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

 

EQUAL OPPORTUNITY:

 

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.