Who We Are:
Exiger transforms supply chains into a strategic advantage—advancing our mission to make the world a safer and more transparent place to succeed. Our AI platform, 1Exiger, delivers instant visibility into complex supplier ecosystems, leveraging proprietary data and advanced AI to surface risk, automate compliance, and unlock efficiencies and cost savings to strengthen long-term resilience. Trusted by 550+ global customers—including Fortune 500 companies and U.S. government agencies—Exiger is a recognized, award-winning leader in supply chain AI and a FedRAMP® authorized provider to the federal government.
We have an immediate opportunity for an Office Assistant to join our growing Bucharest office. The Office Assistant will provide support to the team of Exiger professionals, ensure a well-maintained working environment, and provide administrative support to visiting clients.
This is a full-time position with working hours of 9:00am – 6:00 pm (with one hour lunch break).
Key responsibilities
- Coordinate with global team members who are visiting our Bucharest office and assist them with details such as preferred transportation, hotels, access to the building etc
- Assist IT department with remote distribution of laptops, monitors and other accessories
- Maintain up to date the organizational charts of all Bucharest departments, monthly
- Support local managers with recording the time-off
- Support Finance with related duties
- Assist Exiger employees who may be visiting the Bucharest office with details such as; preferred transportation, hotels, access to the building and other advice as needed
- Serve as primary liaison to building management and facilities for all issues related to the physical condition of the office space
- Inventory, order, and distribute kitchen supplies – coffee, tea, creamer, sweetener, napkins, paper towels, disposable plates and utensils, cups, beverages for vending machine, etc.
- Inventory, order, and distribute office supplies (including Exiger branded items) for individual and communal use
- Greet visitors to the office and connect them with the team member they are meeting with
- Answer incoming phone calls and transfer to the appropriate team member
- Receive incoming mail and packages and arrange payment and pick-up for outgoing mail and packages
- Place food orders for special meetings or events
- Regularly inspect common areas for tidiness. If necessary, coordinate with building management for removal of excess trash, etc.
- Review conference rooms’ meeting schedules daily and ensure conference rooms are presentable and adequately stocked with supplies – papers, pens, cups, etc.
- Other special projects and duties as assigned
Knowledge & Skills
- Personable and approachable disposition
- Detail-oriented
- Highly organized with a proven track record of keeping information clear and accurate
- Ability to multi-task and manage numerous priorities simultaneously
- Proficiency with Microsoft Office Suite
- Excellent communication skills and phone etiquette
- Prior Mac computer experience is a plus
- Flexible and adaptable
- Desire to provide outstanding service and support to colleagues and clients
Professional Experience Required
- High school graduate.
- Previous work experience in a similar role is an advantage
- Full professional proficiency in English is required. Additional language skills are a plus
Exiger is named a Leader in the Gartner® Magic Quadrant™ for Supplier Risk Management, twice selected as one of Fast Company's 'Brands That Matter,' and recipient of the Third Party Risk Association's Innovator Award, Exiger's technology has been recognized by leading analyst evaluations and 50+ awards. Learn more at Exiger.com and follow Exiger on LinkedIn.
At Exiger, our values define how we work and why we lead. We are mission-inspired, imagination-driven, trust-anchored, and compassion-focused—committed to building technology that makes the world safer, more transparent, and more resilient.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
Exiger’s hybrid work policy is periodically reviewed and adjusted to align with evolving business needs.
