Deadline for Applications
May 17, 2026
Grade
GS7
Staff Member / Affiliate Type
General Service
Reason
Temporary > Temporary Assignment/ Appointment
Hardship Level
B
Family Type
Family
<p></p><p></p>Residential location (if applicable)
Target Start Date
2026-05-04
Target End Date
2026-12-31
Standard Job Description
Senior Administrative Associate
Organizational Setting and Work Relationships
The Senior Administrative Associate is responsible for assisting the concerned manager in the implementation of general administrative and resource management tasks. The incumbent will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results and conformity to policy and procedures. S/he is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer.
The incumbent may directly supervises some support staff. Contacts on administrative related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services/partners/national authorities on routine subject matters as well as on matters of importance to the Organization.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
- Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
- Analyses and maintains an overview of the work of the office to ensure that timely administrative support is provided in general and specialized areas.
- Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assigns General Service staff to meet work requirements.
- Reviews and evaluates work of subordinates directly or through lower-level supervisors.
- In addition to general administration responsibilities, may also supervise, directly and indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
- Briefs international personnel on general administrative matters, provides advice and ensures administrative support as required.
- Advises and assists senior staff in the area of office management.
- Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action.
- Prepares correspondence, special reports, evaluations and justifications as required on general administrative or specialized tasks that may be of a confidential nature within the assigned area of responsibility.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Business Administration, Finance, Office Management, Human Resources
or other related field
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Not specified
Desirable:
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
*IT-Computer Literacy
BU-PeopleSoft EPM/Budget
*CO-Drafting and Documentation
*UN-UN/UNHCR Administrative Rules, Regulations and Procedures
SC-UN/UNHCR Procurement Rules and Procedures
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
OPERATIONAL CONTEXT:
Honduras is characterized by a situation of protracted internal displacement due to violence, with escalating protection risks, including human rights violations, forced recruitment, violence against women and girls, compounded by extreme weather events and natural hazards. More than 247,000 people are currently internally displaced in the country, with many more at risk of displacement. The high levels of violence continue to represent a challenge in terms of protection and assistance. Strengthening the prevention of internal displacement and the response remain key priority. Support for returnees with protection needs is also an area of focus to support their sustainable integration.
Honduras has traditionally been a country of origin and, in recent years, has also become a transit country in the context of mixed movements and a country of asylum. Since January 2025, northbound migration flows have decreased; while some individuals are returning to their countries of origin or relocating within the region, others have chosen to seek international protection in Honduras. The increasing number of asylum claims is straining the Government’s response capacities. This trend highlights the urgent need to strengthen the national asylum system and bolster efforts to expand protection and sustainable solutions for refugees and asylum-seekers. While many advancements have been made over the years to strengthen the asylum system, there is an urgent need to provide technical assistance to ensure an efficient, effective, and updated process, incorporating best practices and international standards.
UNHCR is committed to supporting the national institutions, ensuring more agile and accessible procedures, expanding territorial presence, improving the technical capacity of personnel, and broadening integration opportunities, moving towards durable solutions for refugees, asylum-seekers, internally displaced people, and returnees with protection needs.
The Senior Administrative Associate is responsible for assisting the concerned manager in the implementation of general administrative and resource management tasks. The incumbent will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results and conformity to policy and procedures. S/he is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer.
The incumbent may directly supervises some support staff. Contacts on administrative related issues are mainly with
Sections/Units/Offices within the organization both at HQ and in the Field and with local
suppliers/services/partners/national authorities on routine subject matters as well as on matters of importance to the Organization.
The Senior Admin Associate is responsible to provide oversight for Supply, Logistics, Travel, Finance, and Administration processes. They are responsible for managing fleet of vehicles and 3 drivers. They manage a team of 2 Admin Associates. They have oversight for the daily management of two offices. They ensure the application of financial rules and regulations in all purchases and ensure regular monitoring of expenditure. They ensure procurement processes are caried out according to rules and policies. They provide guidance for senior management on administrative decisions.
Experience managing staff is highly desirable. Experience with finance, logistics, supply and procurement software is highly desirable. Strong English communication and drafting skills are desirable. Experience working in a multifunctional team is highly desirable. Experience working with humanitarian or development organizations in community projects in high-risk areas is desirable. Experience with Excel is highly desirable.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of age, disability, gender identity, sexual orientation, nationality, socio-economic status, religious and ethnic backgrounds, to apply to become a part of the organization. Furthermore, UNHCR Honduras strongly encourages persons living with disabilities to apply to this position.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
Duties:
-Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
-Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
-Analyses and maintains an overview of the work of the office to ensure that timely administrative support is provided in general and specialized areas.
-Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assigns General Service staff to meet work requirements.
-Reviews and evaluates work of subordinates directly or through lower-level supervisors.
-In addition to general administration responsibilities, may also supervise, directly and indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
-Briefs international personnel on general administrative matters, provides advice and ensures administrative support as required.
-Advises and assists senior staff in the area of office management.
-Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and makes recommendations for follow-up action.
-Prepares correspondence, special reports, evaluations and justifications as required on general administrative or specialized tasks that may be of a confidential nature within the assigned area of responsibility.
-Perform other related duties as required.
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED COMPETENCIES
-For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education:
-Not applicable.
Certificates and/or Licenses:
-Business Administration
-Finance
-Office Management
-Human Resources
-or other related field
Essential
-Not specified.
Desirable
-Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
-*IT-Computer Literacy;
-*MS-Drafting, Documentation, Data Presentation;
-*UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
-UN-UN/UNHCR Financial Rules and Regulations and Procedures;
-SC-UNHCR Procurement Rules and Procedures;
-IT-PeopleSoft EPM/Budget;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Core Competencies
-Accountability
-Communication
-Organizational Awareness
-Teamwork & Collaboration
-Commitment to Continuous Learning
-Client & Result Orientation
Managerial Competencies
-Empowering and Building Trust
-Managing Performance
Cross-Functional Competencies
-Analytical Thinking
-Planning and Organizing
-Change Capability and Adaptability
ELIGIBILITY
Candidates must be present in the country at the moment of selection. This vacancy is open for Internal/Former staff and External candidates. Candidates must be legally present in Honduras at the time of application, recruitment, and hire. Only Honduran citizens or candidates legally present in Honduras with a valid work permit will be considered eligible. Applicants must attach proof of permanent residency at the time of application. Failure to do so will result in disqualification.
SUBMISSION OF APPLICATIONS
A. English and Spanish are mandatory (B2 level).
B. Shortlisted candidates may be invited to sit a technical test.
C. If you wish to be considered for this INTERNAL/EXTERNAL vacancy, please submit your application according to the following instructions:
CANDIDATES WITH ACCESS TO THE WORKDAY: In order to apply, you must first create your profile in the WORKDAY system.
WHEN CREATING A CANDIDATE PROFILE IN WORKDAY, PLEASE USE CAPSLOCKS FOR LAST NAME AND NO SPECIAL CHARACTERS (Ñ OR ACCENTS)
Former UNHCR locally recruited staff member who held a fixed-term or indefinite appointment, can apply for regular positions in their staff category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply for vacancies as Former staff, please access Workday and create your profile there in the Former staff section (eligibility will be verified).
External Candidates: Through the UNHCR Careers portal.
CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.
IMPORTANT INFORMATION:
Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal.
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
Functional Clearance
This position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)
English
,
Spanish
,
Desired languages
,
,
Additional Qualifications
Skills
BU-PeopleSoft EPM/Budget, CO-Drafting and Documentation, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications
Business Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information
