JOB PURPOSE
The HR Officer is responsible for supporting core HR operations with a focus on business travel coordination, attendance and leave management, and employee health insurance administration. Reporting to the HR Team Leader, the role plays a critical part in ensuring accurate HR records, compliance with internal policies, and timely data flow for payroll and reporting. The HR Officer also provides first-level HR support to employees and contributes to administrative efficiency across the HR function.
DUTIES AND RESPONSIBILITIES
Business Travel Coordination
- Plan and manage domestic and international business travel arrangements including flights, hotels, visas, and ground transport.
- Ensure all travel activities comply with company policies and approved budgets.
- Liaise with travel agencies, logistics vendors, and internal stakeholders to confirm bookings and manage travel requests.
- Process travel approvals, reimbursement forms, and track trip-related expenses.
- Support employees during travel emergencies or last-minute changes.
Attendance and Leave Administration
- Monitor and maintain attendance records, absenteeism, and overtime using the HRIS and attendance systems.
- Track and validate time-off requests, sick leaves, and business leave to ensure alignment with policy.
- Generate regular reports on attendance trends, violations, and flag issues to the HR Team Leader.
- Ensure timely submission of validated attendance data to payroll.
- Support disciplinary or advisory actions related to attendance irregularities.
Employee Health Insurance Support
- Administer medical insurance enrollments and removals for employees and dependents.
- Coordinate with the insurance provider and internal stakeholders to resolve coverage or claim issues.
- Maintain accurate records of active beneficiaries and ensure updates are reflected in HR systems.
HR Operational Support
- Respond to employee inquiries related to travel, attendance, and health benefits.
- Support the HR Team Leader in reviewing and updating relevant HR procedures and guidelines.
- Participate in internal HR audits, reviews, or compliance checks related to travel and time management.
- Maintain confidentiality of employee data and uphold data protection standards.
- Contribute to HR projects and operational improvements as needed.
QUALIFICATIONS
- Bachelors degree in Human Resources, Business Administration, or a related field.
- 3-5 years of experience in HR, with a focus on travel management and attendance tracking.
- Saudi Only.
Preferred Skills:
- Strong understanding of HR policies, procedures, and labor laws.
- Proficiency in HRIS and attendance tracking software.
