Chief of Staff

Chief of Staff

Real opportunities. Real impact. Your career, redefined.

(NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year—if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later.)

At Oceans, we believe that talent knows no boundaries. That’s why we connect the best and brightest professionals with career-defining opportunities that challenge, inspire, and accelerate their career growth. Our community, whom we call Divers, don’t just work—they dive deep, solve complex challenges, and make a real impact with global industry leaders. And in doing so, they don’t just support bold ideas—they expand their skills, broaden their expertise, and grow their careers.

As Chief of Staff, you’ll be the right hand to one of our clients, acting as an extension of their leadership to drive business priorities forward. More than just a behind-the-scenes operator, you’ll be empowered to speak in meetings on their behalf, make strategic decisions, and ensure that key initiatives move efficiently from concept to execution. This is a role for someone who thrives in high-stakes environments, balancing strategic insight with hands-on execution to maximize impact across the organization.

This role requires exceptional business acumen, strategic thinking, and the ability to influence at all levels. You’ll ensure alignment between leadership priorities and company execution, drive cross-functional initiatives, and serve as a trusted advisor to your executive.

Accountability

Your success as a Chief of Staff will be measured by your ability to amplify your executive’s effectiveness, ensuring that the business runs smoothly while driving their strategic vision forward. Here’s how you’ll make an impact:

Executive Representation & Strategic Execution

• Act as a proxy for your executive in meetings, contributing strategic insights and making decisions in alignment with their vision.
• Provide critical support in setting and driving company priorities, ensuring that key initiatives stay on track.
• Liaise between the executive and internal teams, ensuring clarity of direction, alignment, and execution.
• Draft and deliver key communications, such as executive reports, presentations, and strategic memos.
• Summarize complex information into actionable insights, helping your executive make informed decisions.

Business Operations & Cross-Functional Leadership

• Drive operational efficiency by identifying bottlenecks, streamlining workflows, and implementing best practices.
• Manage high-priority projects, ensuring they are executed effectively and on time.
• Collaborate with department leaders to ensure cross-functional coordination and alignment with company goals.
• Establish and track key performance indicators (KPIs) to measure success and drive continuous improvement.
• Handle sensitive and confidential matters with discretion and professionalism.

People & Stakeholder Management

• Build and maintain strong relationships across the company, acting as a bridge between leadership and teams.
• Guide and support teams in executing on strategic objectives, ensuring alignment with business priorities.
• Work closely with HR, finance, and other departments on key initiatives such as organizational planning and talent strategy.
• Manage select individuals or teams, ensuring their efforts align with the business goals.

Colleagues

Your primary stakeholder will be the Executive you support, working in tandem to extend their reach and effectiveness. You’ll also engage closely with senior leadership, department heads, and key stakeholders, ensuring that company-wide initiatives are executed seamlessly.

At Oceans, you’ll also receive guidance and support from your Operations Manager, who will help you succeed in the role and ensure that you’re continuously growing and developing in your career.

Skills and Qualifications

At Oceans, we believe in T-shaped individuals—those who bring deep expertise in one area, paired with broad curiosity and interests. As a Chief of Staff, your vertical focus will be in high-level business strategy and executive support, ensuring alignment between leadership priorities and company execution. Your horizontal focus will revolve around stakeholder management, operational execution, and decision-making, allowing you to act as a force multiplier for your executive.

To excel in this role, you should have:

• Language Skills: Professional fluency in English, with excellent reading, writing, and speaking abilities.
• Experience: At least 8 years in a communication-heavy role at a reputable firm, demonstrating strong interpersonal and organizational skills.
• Education: An undergraduate degree is preferred, though relevant work experience is also valued. Certifications such as an MBA, CFA, CIM, CIPM, or CIMA will be considered as an added advantage

Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

During the interview process, you’ll have the opportunity to showcase your skills in the following areas:

• Decision-Making & Empathetic Communication: How have you made high-stakes decisions that impacted business growth or project continuity, while ensuring clear communication with stakeholders?
• Strategic Thinking, Execution &  Attention to Detail: Can you align business priorities with clear detailed action plans and measurable outcomes?
• Stakeholder Management & Adaptability: How have you navigated cross-functional relationships and influenced key stakeholders, adapting to shifting priorities or changing circumstances? : How have you successfully navigated cross-functional relationships and influenced key stakeholders?
• Operational Efficiency & Problem Solving: How have you successfully led initiatives that required you to take the lead and demonstrate initiative, ensuring clarity and progress throughout?
• Leadership & Initiative: How have you successfully led initiatives that required you to take the lead and demonstrate initiative, ensuring clarity and progress throughout?
• Tech Proficiency & Time Management: How have you used technology to improve operations and processes, while managing your time effectively to achieve key objectives?

Role Specifications

This is a remote role, where you will be expected to work a split shift with some overlap with our client’s time zone. You will, however, be expected to be present for in-person training programs during your first 90 days with us. During the offer process, we’ll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.

About Oceans

At Oceans, we build remote teams that connect the world’s top 1% of talent with visionary leaders. With us, you’re not just doing a job - you’re redefining your career with opportunities designed to unlock your potential. We welcome the chance to discuss the complementary parts of our business during your interview process and encourage questions about where we are and where we are going.

Want to learn more about our recruitment process, what to expect from interviews, and possible outcomes? Check out [The Dive].