OMC Front Desk Administrator

Essential Duties and Responsibilities:

• Directly schedule physical exams for specific BNL departments.
• Ensure all mandatory exams are scheduled prior to expiration.
• Prep charts for next day appointments and schedule appointments.
• Run reports, scan documents, and filing of medical information.
• Answer phone calls, greet office visitors, and keep track of appointments and waiting time for visitors.
• Categorize appointment needs based on information provided by the employe; interpret employee training needs by access to BNL’s internal training and qualifications system.
• Quality assurance checks: ensure medical information is complete and certify current employee medical information such as job assessment forms are up to date.
• Schedule appointments with outside vendors for preplacement physicals.

Required Knowledge, Skills, and Abilities:

• Extensive knowledge of medical surveillance requirements in conjunction with job title requirements.
• Associate’s degree in business, Human Resources or related field or equivalent experience, generally on the basis of 2:1 (experience: college years).
• Previous work experience, (such as internships and summer employment), in a hospital or clinical setting.
• Strong computer skills in Microsoft Office Suite.
• Demonstrates competency in all areas of Medical Records, especially in the areas of medical record completion and analysis.
• Ability to interact with individuals from diverse levels and provide excellent service; excellent communication (oral and written), interpersonal, organization and customer service skills.
• Strong attention to detail.
• Ability to consult with professionals at all levels within the Laboratory.
• Must be discrete and able to maintain confidentiality of employees’ personal information and/or work assignments.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of Medical Terminology and Anatomy.
• Experience in an ambulatory setting with primary responsibility for maintaining document requirements.
• Previous experience with electronic health records preferred.
• Bachelors’ Degree

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file