Procurement and Transactions Team Apprentice

Application Deadline: 17 May 2026

Department: Finance

Employment Type: Fixed Term Contract

Location: Liverpool

Compensation: £23,195 / year

Description

Job Title: Procurement and Transactions Team ApprenticeDepartment: Finance Salary: £23,195 per annum
Job Type: Fixed-term 18 months, 35 hours per week

The City of Liverpool College are seeking a proactive and self-motivated Procurement and Transactions Team Apprentice to support our Finance team.

The successful candidate will learn how to provide administrative support to a team, and to apply the skills learnt in a busy office environment within an educational setting. The post-holder will work towards a Level 3 in Business Administrator Standard and be trained to provide professional administrative support within the Finance & Procurement and Health & Safety teams. The post-holder will learn to operate proactively and independently and to exercise a high degree of efficiency and attention to detail in dealing with multiple complex tasks.
The post-holder will frequently act as the first point of contact for a wide variety of internal and external stakeholders, consistently acting as a positive ambassador for the College Group. The post-holder will be an enthusiastic and resourceful team-player with the ability to operate discreetly and develop a customer-focused approach.

Responsible to: Procurement & Transactions Manager   

Key Responsibilities

Deliver a range of administrative and customer services which may include some or all of the following tasks:

1. Recording of incoming and outgoing mail
2. Maintenance of daily diaries
3. Provide support with administrative tasks such as photocopying, filing, archiving, record keeping
4. Provide IT support through word processing and the production of routine reports, documents and presentations
5. Respond to queries that relate to the area of work, refer requests for information as appropriate
6. Organise and book meetings/events that facilitate the smooth running of the service/college
7. Prepare materials to assist in the effective organisation of internal and external activities
8. Ensure high levels of customer service within their work area or function promoting a positive image of the department
9. Respond to complaints or queries and where appropriate refer on to the appropriate supervisor
10. Comply with set quality standards and procedural instructions
11. Assist with processes designed to ensure that adequate supplies and resources are maintained
12. Handle cash/cash equivalents, assist with reconciliation/ paying in/banking procedures
13. Comply with college security and cash-handling procedures, standards and audit requirements
14. Comply with financial regulations within own area of work
15. Administration role within Finance and Health & Safety
16. Operation of computerised systems e.g. Open Accounts, eBIS, Evolve, ProSolution, etc
17. Reconciliation of Visa and Rail statements.
18. Monitoring & ordering of departmental stationery
19. Raising, monitoring and receipting of Health & Safety orders including those with external training providers..
20. Monitoring, ordering and replenishing First Aid stock.
21. Maintain links with staff in the faculties and other business support areas to enhance the service provided to students and staff.
22. Monitoring levels of health and safety compliance 
23. Monitoring levels of mandatory training compliance 
24. Support the secretarial administrative service across SharEd

Generic duties: 

1. To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life. 
2. To take proactive responsibility for Health & Safety to ensure that a safe working environment and safe working practices are maintained at all times. 
3. To comply with the General Data Protection Regulations (GDPR).
4. To comply with Financial Regulations and external legislation such as the Modern Slavery Act.
5. To support cross college activities as required in particular the key enrolment and invigilation periods.

Skills, Knowledge and Expertise

Essential criteria

1. Excellent communication and organisational skills. 
2. High level of interpersonal skills and acts with integrity and sells with a high level of ethics.
3. Ability to use own initiative and self-motivated.
4. Ability to deliver accurate data entry with a high level of attention to detail.
5. Good computer literacy and general IT skills. 
6. Good team working skills.

Desirable experience:

1. Achievement of 5 GCSEs Grade A-C or equivalent.
2. An ability to work effectively with people across a wide range of levels and responsibilities.
3. Experience of working with customers or working in a team.

Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged. 

Benefits

Why Join The City of Liverpool College?
 
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.  Here are some of the benefits available to you:

Generous holiday allowance Up to 30 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.

Pension Scheme You'll be part of the Aviva pension scheme, with contributions of up to 10%. 
Employee Benefits Platform  As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.

Health and Wellbeing As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
as well as daily wellbeing tips.
Medicash Scheme
Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it.  We also offer free flu vaccinations to help keep you feeling your best all year round. 
Life Assurance
We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.

Travel We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.
Flexible Working We offer flexible working options depending on business need to support our employee's work-life balance.   
Professional Development We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career. 
College Benefits Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.