Administrative Assistant

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

The Sensors and SONAR Systems Department, Code 15, of the Naval Undersea Warfare Center (NUWC) Division Newport is responsible for full spectrum engineering, development and research pertaining to Sensors, SONAR and Undersea Warfare. Platforms include submarines, surface ships, surveillance, and distributed networks. Code 15 requires contract services to support Business Operations across the department including Data Center, Property Management, Information Technology & Cybersecurity, Financial Analysis and Project Management. Code 15 serves as the Navy’s Technical Direction Agent (TDA) and In-Service Engineering Agent (ISEA) for surface, submarine, and undersea SONAR systems. Code 15 supports NAVSEA sponsors through a variety of technical programs including AN/BQQ-10, AN/SQQ-89, Maritime Surveillance Systems, Towed Systems, Advanced Development and Science and Technology (S&T).

Reporting to the Program Manager, the Administrative Assistant provides administrative and operations support. Additional duties will also include typing award documentation, revising documents such as speeches or news presses, maintenance and generation of spreadsheets on the Code 15 Business Operations Support Services contract. This position is located in Newport, RI. 

What You'll Do

• Generate or update project documentation and materials including agendas, schedules, meeting minutes, status reports, task books, system engineering notebooks, and presentations.
• Generate electronic and paper copies of documents and material for distribution or for retention in the Code 15 data.
• Center or program and project databases.
• Track, consolidate, and update action item lists, status reports and risk management material.
• Perform data assessment and provide recommendations to support and improve department operational activities, facilities and physical workspaces.
• Provide technical writing services to write and edit material for reports, manuals, briefs, proposals, instruction books, catalogs and related technical and administrative publications concerned with work methods and procedures, installations, operations, and maintenance of machinery and other equipment.
• Prepare material for public release and ensure proper classification and marking of documentation.

What We're Looking For

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS diploma required.
• At least one (1) or more years of experience providing administrative support is required.
• Experience with required software such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Strong interpersonal skills and time management skills.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.)
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Qualifications:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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